Procurement Administrator (Four Months) at SBV Services (Pty) Ltd.

Description

Load, review, create and catalogue using the Procurement System

• Review all orders that need to be created; and make sure they are captured correctly in line with the guidelines set by the Procurement Specialists and Buyers
• Create all orders that are classified as ready on Fraxion in line with guidelines and SLAs
• Send all orders that have been created to third party suppliers and copy in requestors
• Follow up on orders sent, and expedite overdue orders and raise any issues to Procurement Buyers
• Receipt invoices for centralised accounts once orders have been delivered
• Upload and update catalogue items, by updating pricing, specifications, line items and perform ongoing maintenance to support Buyers

Manage the Procurement Helpdesk Mailbox

• Perform First line support for all procurement queries sent from the organisation and third party suppliers in line with agreed SLA’s
• Answer and attend to email queries timeously whilst adhering to the procurement policy and guidelines
• Answer and attend to telephone calls from the organisation and third party suppliers
• Obtain quotes from suppliers for queries received in the mailbox and then forward to the relevant internal stakeholder to be loaded onto Fraxion
• Escalate queries that cannot be resolved by the Procurement Administrator to the Procurement Buyer and/ or Procurement Specialist

Supplier On boarding & Management

• Attend to requests to load new suppliers, review and certify that all documents are complete and in the correct format in order to submit to the Procurement Specialists for their reviews in accordance with the Procurement Policy
• Submit approved new supplier loading documents to finance in accordance with SBV Policy
• Create supplier files for new and existing suppliers
• Maintain supplier files, by checking completeness to certify that documents are up to date, if not, obtain the necessary up to date documents for saving and submission
• Travel Desk administration assistance
• Receipt credit card and travel suppliers as requested by the Travel Manager on Fraxion
• Assist in creating Travellers profiles by gathering backup paperwork and supporting documentation
• Load accommodation invoices on Fraxion as requested by the Travel Manager such as CIT SARB runs

Procurement Development

• Assist Procurement Buyers and Procurement Specialists with ad-hoc requests and assist with RFXs currently in progress in order to learn & develop within the role.

Requirements

• 1 year procurement learnership / graduate programme.

Minimum Requirement: Education

• Matric Certificate
• Procurement Diploma or, studying towards Charted Institute of Purchasing and Supply (CIPS)