Open Positions at SBV Services (Pty) Ltd.

Plan, manage and deliver medium to large projects

• Initiate projects by compiling a project charter and register and obtaining approval from the project sponsor and Delivery Lead
• Plan and deliver the committed portfolio of projects in accordance with scope, time and costing and in line with corporate governance and SBV project Management Methodology.
• Conduct project change control for any changes that will influence project scope, time, cost and quality in accordance with the approved change control process.
• Identify potential risks to the project and conduct risk mitigation. Addressing any impediments that may slow down project progress and escalate where required
• Refer to the procurement strategy, contracting strategy to determine the procurement of long lead items and include procurement deliverables into the project schedule. This includes, RFI, RFP and delivery times
• Determine, draw up and document a resource plan that must be on and off boarded from the project. Address roles and responsibilities on the project as well as general management of the resources
• Monitor and maintain the financial performance of projects by tracking costs against the budget and escalating financial anomalies
• Close out projects once deliverables have been completed and obtain sign off from project stakeholders, including administrative and financial requirements from a close-out perspective.

Improve administration efficiencies and provide administrative support for the delivery of projects

• Create, implement and manage administrative tools such as dashboards and project libraries to maintain accurate and timeous project documentation practices
• Conducting administrative duties such as facilitating project meetings, processing invoices and reporting on project progress
• Conduct administrative close out to verify that all required documentation is stored for accurate record keeping
• Improve administration efficiencies by reviewing practices and making suggestions for improvement in line with best practice
• Establish and maintain collaborative partnerships with internal and external stakeholders
• Accountable for stakeholder management through effective project governance
• Collaborate with Change Management throughout project lifecycles to facilitate various business changes and incorporate change management deliverables into the project schedule
• Manage the integration and collaboration of different stakeholders on projects by designing the communication matrix whereby agreements are made on the frequency and methods of project team communication
• Lead project progress as well as steering committee meetings to track project progress and provide any escalations as per the principles stipulated by the project needs
• Actively communicate and provide feedback to stakeholders on project progress

Provide guidance to direct and indirect reports on deliverables and project governance

• Provide guidance to direct and indirect reports to maintain that project deliverables are aligned to the strategy
• Provide guidance to project teams on governance relating to the 6 project constraints (Scope, time, cost, quality, risks, resources)
• Provide performance updates to the Delivery Lead as and when required

People Management

• Creates a conducive environment which translates into productivity and high morale within SBV
• Inspire one’s team to deliver on key performance areas
• Adhere to legislative requirements and Group policies and procedures
• Leading the focus on talent to instil value creation for high value contributors
• Manage one’s headcount in alignment with the principles and policies of SBV on a monthly basis. Inclusive of notifying HR of team cancellations, new business and new initiatives with the relevant documentation /approvals
• Preside over disciplinary hearings on behalf of SBV in alignment with statutory requirements and the policies & procedures of SBV

Drive the organisation culture within one’s portfolio

• Drive the department’s values while inspiring confidence and generating excitement, enthusiasm and commitment towards the mission
• Serve as a leader of the culture program driving the desired behaviours and encouraging employee engagement
• Create and implement strategies in collaboration with Change Management & HR to evaluate and maintain employee satisfaction

Lead as an Ambassador and executor of Change

• Act as a change management architect in periods of change to ensure continuity to operations
• Manage the integration of business units for seamless end to end solutions for customers
• Effectively communicate and embed new processes and procedures as they occur addressing or escalating matters / concerns to the SME’s (subject matter experts) when required
• Facilitate the necessary presentations, workshops, or forums in order to ensure consistent and accurate communication is given across one’s centre/s

Requirements

• 5 years managing the delivery and execution of medium to large initiatives end to end
• Experience working in the Banking/Financial sector advantageous
• MS Office Suite at an Intermediate Level

Requirements: Experience

• Relevant 3 year degree or diploma
• Relevant Project management Certification advantageous
• CAPM Prince 2, or equivalent certification would be advantageous

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Description

Load, review, create and catalogue using the Procurement System

• Review all orders that need to be created; and make sure they are captured correctly in line with the guidelines set by the Procurement Specialists and Buyers
• Create all orders that are classified as ready on Fraxion in line with guidelines and SLAs
• Send all orders that have been created to third party suppliers and copy in requestors
• Follow up on orders sent, and expedite overdue orders and raise any issues to Procurement Buyers
• Receipt invoices for centralised accounts once orders have been delivered
• Upload and update catalogue items, by updating pricing, specifications, line items and perform ongoing maintenance to support Buyers

Manage the Procurement Helpdesk Mailbox

• Perform First line support for all procurement queries sent from the organisation and third party suppliers in line with agreed SLA’s
• Answer and attend to email queries timeously whilst adhering to the procurement policy and guidelines
• Answer and attend to telephone calls from the organisation and third party suppliers
• Obtain quotes from suppliers for queries received in the mailbox and then forward to the relevant internal stakeholder to be loaded onto Fraxion
• Escalate queries that cannot be resolved by the Procurement Administrator to the Procurement Buyer and/ or Procurement Specialist

Supplier On boarding & Management

• Attend to requests to load new suppliers, review and certify that all documents are complete and in the correct format in order to submit to the Procurement Specialists for their reviews in accordance with the Procurement Policy
• Submit approved new supplier loading documents to finance in accordance with SBV Policy
• Create supplier files for new and existing suppliers
• Maintain supplier files, by checking completeness to certify that documents are up to date, if not, obtain the necessary up to date documents for saving and submission
• Travel Desk administration assistance
• Receipt credit card and travel suppliers as requested by the Travel Manager on Fraxion
• Assist in creating Travellers profiles by gathering backup paperwork and supporting documentation
• Load accommodation invoices on Fraxion as requested by the Travel Manager such as CIT SARB runs

Procurement Development

• Assist Procurement Buyers and Procurement Specialists with ad-hoc requests and assist with RFXs currently in progress in order to learn & develop within the role.

Requirements

• 1 year procurement learnership / graduate programme.

Minimum Requirement: Education

• Matric Certificate
• Procurement Diploma or, studying towards Charted Institute of Purchasing and Supply (CIPS)