Procurement Contracts Manager at Growthpoint Properties

Key Performance Areas

Procurement Contract Management

• Ensure the end-to-end process of a new contract is managed with the RFP appointment.
• Monitor contract compliance.
• Obtain input regarding KPIs from internal staff.
• Ensure measurement of contractual suppliers are in place (Key Performance Indicators)
• Conduct trend analysis from measures and feedback and identify strategies to improve supplier performance.
• Ensure all contracts are compliant with legal, regulatory, and internal policies.
• Ensure that costing, compliance, and standards are maintained during the entire contractual period.
• Monitor Supplier Performance through regular reviews and performance metrics.
• Liaise with cross-functional teams to finalise service level agreements.

Procurement Policy

• Assist with the implementation of the GRT procurement policy
• Contribute to the GRT procurement policy creation.
• Provide advice to staff on policy queries.
• Promote procurement best practice.
• Ensure compliance to ISO9001, 14001 and 18001
• Ensure adherence to the policies and escalate to Procurement manager when non-conformances are identified.
• Manage the cost effectiveness and centralized procurement processes in line with the procurement policy.

Supplier and Client Liaison

• Respond to and resolve internal and external contractual queries and disputes in a required timeframe. If unable to resolve, reassign to relevant person or line manager.
• Reinforce compliance to procurement policy to all contractual suppliers.
• Coordinate and conduct quarterly meetings with suppliers and internal staff to resolve any areas of risk.
• Discuss areas and strategize ways to improve service delivery with the suppliers.
• Ensure progress to year-over-year supplier improvement goals.
• Maintain relationships and engage with contractual suppliers, ensuring quality, reliability, and competitive pricing overall.
• Monitor supplier performance in its entirety and intervene where necessary.

Negotiation

• Conduct annual increase negotiations with contractual suppliers to secure favourable output, with emphasis on cost savings, risk mitigation, and performance guarantees.

Updating of Vendor Compliance and Administration

• Ensure that all contractual suppliers are loaded on the online system called EFTsure, and all compliance documents are checked on an annual basis.
• Ensure all supplier contracts that expired are de-activated on all the systems. 
• Coordinate, process and send letters to internal and external parties for all contractual amendments, awards, and terminations. 
• Ensure all documentation, including signed contracts and notification letters, is received back and safely stored for auditing purposes.

Maintenance of Pricing Sheets

• Ensure that specification and pricing spreadsheets are maintained and updated monthly or when contractual amendments are processed.
• Ensure that prices on amendments and appointments are in line with original RFP negotiated or benchmarked costs.
• Ensure that price spreadsheets are in line with payment schedules.

Experience

• 5-7 years working experience

Education

• Matric 
• Recognised qualification in Purchasing and/or Supply Chain Management