Procurement Controller at Belgotex Floors

Description

• To procure Indirect products and services to lower procurement expenses, meet or exceed the Belgotex quality standards and requirements, improve service delivery and positively impact the BBBEE scorecard to ensure Belgotex can produce high-quality output of manufactured product.

SPAN OF CONTROL

• This role is responsible for are compliant with the Belgotex BBBEE standards, sourced from the correct suppliers, at the best process and adhering to the Belgotex quality standards.

KEY ACCOUNTABILITIES & OUTPUTS

Indirect Procurement (Production and Organization wide)

•                 Collaborate with key stakeholders to understand their requirements and compile procurement specifications for indirect products and services.
•                 Procure product and services according to agreed procurement standard operating procedures and processes.
•                 Make recommendations to the Procurement mangers for both contract and non-contract product and services purchases to identify opportunities for standardization more efficient stock holding, terms and cost reduction.

Requisition process management and control

•                 Execute the procurement processes for indirect products and services operating within Belgotex to ensure compliance with the Procurement Policy
•                 Implement activity to drive, update and ensure all Belgotex employees adhere to procurement policies and processed.

Supplier selection and management – Better Together

•                 Build mutually beneficial relationships with indirect suppliers to ensure product, processes and services that directly influence the quality, health and safety of staff, customers, contractors and the environment will be purchased from approved suppliers and to ensure that Belgotex gets value for money with no delayed deliveries that could impact the business.
•                 Work with the Procurement Manger to negotiate and establish pricing agreements and contracts for contracted services and frequently used products to ensure maximum value for money on behalf of Belgotex.
•                 Work with the Procurement Manager to monitor the performance of suppliers based on their ability to supply product and services in accordance with the agreed contract and Belgotex requirements and constantly decrease out of stock or late delivery of procured items.

Reporting and Documentation

•                 Work with the Procurement Manager to contribute actively to the Integrated Business Planning (IBP) processes, meetings and projects, to achieve the strategic business goals.
•                 Report against agreed goals, IBP and financial metrics to reflect the department’s performance and expenditure.
•                 Ensure that all processes are documented into required SOP and process flow formats and stored centrally as per agreed document management system.
•                 Ensure the most up to date SOPs and transactional documentation are followed to ensure consistency of process.
•                 Work with the Procurement Manager to implement continuous improvement processes to improve output, reduce variability and manage operational constraints.

Financial Management

•                 Monitor and record the use of consumables / expenses incurred in the department and be able to explain variances to budget to the Procurement Manager.
•                 Ensure that procedures are adhered to prevent incurring excessive maintenance and consumable costs.

Safety, Health, Environment – We Tread Softy

•                 Direct activities that ensure compliance with applicable safety, health and environment legislation and audit requirements
•                 Ensure housekeeping is kept to 5S standards.

Teamwork – Better Together

•                 Contribute to performance and team dynamics to ensure that a fair, professional, and high-performance environment, aligned to the company values is maintained. 
•                 Work collaboratively with colleagues in a manner that maintains a healthy climate that lives the Belgotex values and ensures a fair, productive climate that is engaging.
•                 Be conversant/compliant with relevant business information, policies, processes and procedures.
•                 Stay abreast and relevant of current industry best practices to ensure processes are aligned to industry trends, legislative requirement and strategic business goals to ensure sustainability of Belgotex.

Requirements
QUALIFICATIONS

• Grade 12 / Matric with Maths/Maths Lit and English.
• Proficient in MS Office applications
• Valid Driver’s License is an added advantage.
• Numeracy skills are essential.
• Bachelors/Honors degree in procurement management, supply chain management is preferable.
• At least 2-5 years relevant procurement experience in a similar role within a relevant industry. 

REQUIREMENTS

Knowledge and skill: 

•                 Previous experience managing a procurement system is essential.
•                 Previous experience negotiating contracts is essential.
•                 Previous experience managing direct reports is also essential. 

COMPETENCIES: INDIVIDUAL CONTRIBUTOR LEVEL

•          Valuing Differences - Working effectively with individuals of diverse cultures, interpersonal styles, abilities, motivations, or backgrounds; seeks out and uses unique abilities, insights, and ideas from diverse individuals.
•          Work standards - Setting high standards of performance for self and others; assuming responsibility and accountability for successfully completing assignments or tasks; self-imposing standards of excellence rather than having standards imposed.
•          Earning Trust - Gaining others’ confidence by acting with integrity and following through on commitments while disclosing own positions; treating others and their ideas with respect and supporting them in the face of challenges.
•          Initiating Action - Taking prompt action to accomplish work goals; taking action to achieve results beyond what is required; being proactive.
•          Customer Orientation - Placing a high priority on the internal or external customer’s perspective when making decisions and acting; implementing service practices that meet the customers’ and own organization’s needs.
•          Quality Orientation - Accomplishing tasks by considering all areas involved, no matter how detailed; showing concern for all aspects of the job; accurately checking processes and tasks; being watchful over a period of time.
•          Safety Focus - Identifying and improving conditions that affect own and others’ safety, upholding safety standards.
•          Planning and Organising - Establishing an action plan for self and others to complete work efficiently and on time by setting priorities, establishing timelines, and leveraging resources.
•          Continuous Learning - Actively identifying new areas for learning; regularly creating and taking advantage of learning opportunities; using newly gained knowledge and skill on the job and learning through their application.
•          Influencing - Using effective involvement and persuasion strategies to gain acceptance of ideas and commitment to actions that support specific work outcomes.
• Technology Savvy - Leveraging one’s practical knowledge and understanding of recent technology tools, solutions, and trends to improve work results, solve work problems, and take advantage of new business opportunities.