Procurement Manager at Unique Personnel

Job purpose:

• Sourcing and buying products and services for the company.  Creating a buying strategy that considers the company budget and necessary supplies.   Managing vendor relationships, running sourcing activities, and negotiating terms and Conditions.

Responsibilities/Duties:

Managing Procurement

• Develop and implement procurement strategies that align with the company's goals.
• Manage overall direction, coordination, and evaluation of procurement for the company.
• Implement procurement strategies to maintain security of supply and optimum value for money.
• Identify potential suppliers, assess their capabilities, and develop a supplier base.
• Actively manage supplier performance based on quality of product and service, accuracy of supply, supply continuity, lead time analysis and developing corrective actions and strategies to remedy poor performance.
• Implement change and develop new processes to better procure goods and services.
• Contribute to on-going continuous improvement activities, identifying improvement activity and process improvements.
• Perform all contracting activities including pre-qualification, tender management, negotiation, and preparation of contracts to obtain best price and service.
• Analyze existing procurement spend to identify cost reduction opportunities to achieve financial goals and identify areas for improvement to continually drive performance and business results.
• Analyze market and delivery trends to develop procurement technologies and processes that support those trends.
• Conduct business review meetings with key stakeholders to assess risk, review future strategies, and identify potential cost down and improvement opportunities.
• Evaluate challenges and risks and create mitigating action plans where necessary.

 Managing Suppliers:

• Build and maintain relationships with key suppliers.
• Negotiate contracts, terms, and pricing with suppliers.
• Monitor supplier performance and ensure compliance with contract terms.

Purchasing Process:

• Oversee the procurement process, including requisition approval, purchase order issuance, and order tracking.
• Ensure timely delivery of goods and services.
• Resolve any issues related to orders, such as delays or discrepancies.

Budget & Cost Management:

• Manage budgets and monitor expenses ensuring expenditure is within the budget. 
• Work closely with Group Financial Manager to adjust forecasts and budgets. 
• Monitor SLAs of partners and hold them accountable where necessary.
• Analyze market trends to identify cost-saving opportunities.
• Implement cost reduction strategies without compromising quality
• In conjunction with various stakeholders is responsible for compiling annual OPEX and CAPEX budgets and managing the respective budgets in accordance with final approved budgets ensuring that monthly deviations are justified and controlled.

 Inventory Management:

• Manage inventory levels to ensure an optimal balance between supply and demand.
• Develop and implement inventory control procedures.
• Conduct regular inventory audits and reconcile discrepancies.

Compliance and Risk Management:

• Ensure compliance with legal and regulatory requirements.
• Identify and mitigate procurement-related risks.
• Develop and enforce procurement policies and procedures.

BBBEE:

• Ensure the BBBEE Scorecard elements are maximized, and that the company is compliant.
• Responsible for ensuring that the BBBEE requirements in terms of procurement are met and exceeded on an annual basis.  Management and controlling of Enterprise Development and Supplier Development initiatives.

Team Management:

• Lead and mentor the procurement team.
• Manage employees consistently in respect to all employee related policies / procedures and departmental processes ensuring optimum productivity and efficiency levels are achieved in support of the objectives of the department and the company.
• Conduct performance management processes according to annual cycle, as well as employee career pathing and succession planning within the department.
• Provide training and development opportunities for team members.
• Foster a collaborative and high-performance work environment.

Safety:

• Adhere to all safety practices and the OHS ACT and all associated legal requirements.  
• Responsible for ensuring an ongoing clean, tidy, and safe work environment in line with legislative requirements and infringements reported to the Safety Officer timeously.
• Subscribe to best practice implementation and adoption of ISO management standards

Inherent Requirements    
Qualifications

• Bachelor’s degree in supply chain management, Business Administration, or a related field.
• Master’s degree or professional certification (e.g., CPM, CPSM) will be advantageous.
• Proven experience as a Procurement Manager or in a similar role.
• Strong knowledge of procurement processes, supply chain management, and inventory control.
• Proficiency in procurement software and Microsoft Office Suite

Competencies:

• Excellent negotiation, communication, and interpersonal skills.
• Commercial acumen.
• Strong analytical and problem-solving abilities.
• Demonstrated leadership skills.
• Attention to detail and high level of accuracy.
• Ability to work under pressure and manage multiple tasks simultaneously.
• Demonstrated decision making ability
• Client service orientation
• High discipline and ethical behaviour