Procurement Operations Specialist at Absa Group Limited (Absa)

Job Summary

• Provide specialised Source to Pay support services to Absa stakeholders through expert problem-solving, compliance with policies and regulations, risk management, and ongoing process improvement in the following key process areas.
• Third Party (TP) onboarding, screening, and risk assessments (including anti-bribery, anti-corruption, and anti-money laundering policies and standards)
• Contract lifecycle management
• Catalogue management
• Inventory management
• Requisition review and verification - Central Request Management (CRA) oversight and control
• Purchase orders and goods receipts / service acknowledgements
• Sanction careening and Invoice verification
• Master data management and quality assurance (Third Party, Supplier Catalogues, Commodity codes, Business hierarchies, etc)
• Process optimisation and documentation, system enhancements and testing

Job Description

Key accountabilities

Risk Assessment and Due Diligence Support (CRA)

• Third Party due diligence processing (Coupa Risk Assess)
• Offer feedback on assessments regarding due diligence results to Absa requesters and those managing relationships.
• Updates on screening inquiries and status.
• Analysis and remediation of Third Party data quality.
• Track incident trends and recommend process, control, and application improvements.
• Support business effectiveness with reports, dashboards, and data-driven analytics.

Procure to Pay Review and Approvals (P2P)

• Review and approve purchase requisitions in accordance with the Group Procurement Policy and Standards. (Central Request Manager)
• Review and approve purchase supplier information updates (SIM forms) in accordance with the Group Procurement Policy and Standards. (Procurement Operations)
• Update category contract workflow information as and when required.
• Support and maintain procurement catalogues updates.
• Process sanction screenings and approvals for “One Time Supplier” invoices.
• Review and maintain procurement relevant access requests (Africa Access and RSAM)
• Support Internal and External Audit with data analysis and reporting.

Support to Absa customers, Business Units, and Third Parties

• Review the procurement system landscape, data integration, and connections to related upstream and downstream areas.
• Provide information on standard processes and governance throughout the Source to Pay (S2P) value chain.
• Identify, implement, and maintain process improvements across the S2P value chain.
• Monitor and help maintain data quality in accordance with established policies and standards for governance and compliance.
• Manage incidents and requests based on service-level agreements.
• Assist third-party service providers with application and process-related support.
• Update and maintain templates and forms to reflect compliance and regulatory requirements.

Role/person specification

Preferred Education

• Relevant qualifications and certifications (i.e., Procurement (CIPS) / Logistics / Supply Chain, Technology (SAP/ Coupa) NQF level 4 and above
• Diploma in Risk Management/ Sourcing/ Project Management, and or Supply Chain related qualification

Preferred Experience

• 5 years of related experience in:
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Knowledge and Skills

• Customer orientated
• Ability to work under pressure
• Analytic mindset
• Strong focus on process and data quality
• Excellent communications skills with a high proficiency in English (written and spoken)

Education

• Higher Diplomas: Business, Commerce and Management Studies (Required)

End Date: October 24, 2025