Procurement Specialist - Randburg at Mintek

Job description
Develop and implement contracts management frameworks

• Plan, articulate and formulate Mintek’s contract management approach applicable to the management of its portfolio of strategic contracts
• Responsible for contracts management and all matters pertaining from a supply contracts point of view and the maintenance of contracts templates on the company shared drive
• A leader and expert on all matters pertaining to good contract management within Mintek
• Monitor adherence to Mintek’s contract management approach through reports
• Formulate plans for corrective action, if required

Enforcement of legislative requirements

• Develop and enforce procurement policy based on applicable legislation regarding supply chain management such as PPPF Act, Public Finance Management Act, etc
• Manage key stakeholder relationships
• Communicate the objectives of contract management frameworks to internal and external stakeholders
• Develop an applicable Service Level Agreement with set time lines for job progress measurement on contract drafting and contract amendment applications
• To conduct training on contract management to Supply Chain Management stakeholders and end-users as required

Provide contract management support

• Provide operational support to SCM in drafting and amending strategic contracts
• Identifying commercial risk factors at the time of contracting / contract amendment and providing the required escape clauses, checking the financial risk in terms of the pricing and terms of price adjustments (i.e. frequency of adjustment and applicable escalation formular)

Negotiation

• Negotiate with suppliers to ensure best value for money to Mintek
• Endeavour to fix prices per quarter or longer for regular commodities

Responsible for negotiating with shipping and forwarding agents when goods are transported from Mintek to foreign locations for repair or testing. Identification of the following where goods are imported:

•             Import Permit requirements
•             Registration of serial numbers per item
•             Forwarding costs
•             Delivery time

Reporting

• Compile the following monthly management reports:

Violations i.e. spend outside contracts, keep and maintain contract database, contract utilization, contracts which are about to expire i.e. 3 months & 6 months’ time.

•            BEE spend
•            Spend by SBU
•            Spend by Capex no
•            Contracts Register

Ad-hoc reports as requested by the Head: Supply Chain Management

Tenders

• Providing input and coordination of all tenders
• Advertisement for the tender
• Serve on the tender committees

Vendors

• Meet with vendors to discuss any bottlenecks with regard to the contract
• Monitor all contracts to ensure best value for Mintek.

Fixed Assets Management

• Manage and approve asset acquisitions and disposals
• Determine depreciation methods and useful lives of the fixed assets, maintains depreciation schedules with updates as needed
• Generate and distribute various reports needed to reconcile assets to Mintek’s records.
• Generate reports needed for the annual audit
• Supervise the work of the following functions: Fixed asset coordinator and officer and
• Assists in annual budget preparation.

Internal Clients

• Liaise with SBU members to assist with all contract related issues:
• Meet regularly with SBU members to discuss issues regarding requirements and contracts.

Minimum requirements

• Honours Degree in Purchasing Management or Relevant
• 7 - 8 years' experience in Supply Chain Management (Ideal 7 - 8 years in a similar environment or from a mining background)
• Driver's license Code B