Procurement Specialist (Ref No: PCS/5/24) at National Credit Regulator (NCR)

Ref No: PCS/5/24

Requirements:

• The purpose of this role is to provide support to the SCM Manager, as well as enabling the service delivery to the NCR. The candidate must have at least a 3-year tertiary qualification in Supply Chain Management, Logistics or Finance, coupled with a minimum of 5 years’ relevant experience.
• The position requires a high level of integrity and ethics. CIPS membership would be an advantage.

Duties:

•  Ensure the implementation of the procurement policies and procedures within the NCR in line with the relevant governance frameworks and legislations.
•  To provide supply chain management service and support to all departments within the
• NCR. Reviews departmental requests and selects the appropriate procurement method.
•  To facilitate the end-to-end bidding process (BSC, BEC, and presentation to Adjudication).
•  To verify all NCR procurement processes for compliance.
•  To act as a backup of the Senior Procurement Officer when required.
•  To respond to all Audit Related queries.
•  To facilitate detailed training to coordinators and supervisors to increase ease of operation and compliance.
•  Ensure the compliance review of all transactions from the Procurement Administrator, Procurement officer and Office Coordinators in terms of accuracy and completeness as per the NCR policies and procedures.
•  Facilitate and coordinate the BBBEE verification process in line with the Act and Legislation.
•  Prepare monthly and quarterly reports and presentations as and when required
• (Audit committee, National Treasury, Operational Risk reports and departmental presentation).
•  Identify and Update the Risk register on quarterly basis.
•  Identify the new regulations and update the SCM policy document as and when required.
•  Processing of Requisitions and Purchase Orders with accuracy

Knowledge:

•  In-depth working knowledge of the PPPFA, SCM regulations from National Treasury and
• BBBEE requirements.
•  Ability to work independently and as part of a team to develop solutions and detect errors.
•  Consistent and reliable.
•  Working knowledge of great plains dynamics
•  Possess a strong work ethic.
•  Demonstrated detail orientation with ability to produce accurate work product.
•  Effective time management skills.
•  Demonstrated organizational skills and ability to work with competing deadlines
•  Excellent written and verbal communication skills.
•  Ability to interact professionally and adapt to a wide variety of different communication
• styles both inside and outside the organization.
•  Managing the procurement of products and services.
•  Managing and maintaining contract and tender registers.
•  Negotiating and drafting contract terms and conditions.
•  Ensuring compliance with all related laws and regulations.
•  Analyzing and evaluating supplier performance.
•  Report Writing /drafting daily, monthly, and quarterly reports.
•  Stakeholder Management.
•  Contracts Management.
•  BSC, BEC and BAC Processes and compliance.

Skills

•  High level of integrity and ethics
•  High Level of numerical accuracy skills.
•  Excellent written and verbal communication skills.
•  Effective planning and time management.
•  Interpersonal relations.
•  Advanced knowledge of Computer Skills (word and excel).
•  Project management
•  Ability to handle pressure and be deadline driven.
•  Strong Negotiation skills; Assertiveness.
•  Accuracy and attentive to details (Requisition to Supplier Quote).
•  High attention to detail; Ability to work under pressure.
•  Flexible and motivated team member.
•  Able to communicate with people on all levels.

Knowledge:

•  In depth knowledge of public sector procurement processes and standards.
•  PFMA.
•  National Treasury Regulations and reporting.
•  CSD, E-tender portal, Government tender Bulletin tendering processes.