Program Assistant (Ngaka Modiri Molema) at Right to Care

Description

• Right To Care is looking for a suitable qualified clerk to be part of its operations in Northwest, Ngaka Modiri Molema district.

KEY PERFORMANCE AREAS.

DATA MANAGEMENT.

•  Capture and scan all consent and follow-up forms from Right to Care-supported VMMC sites onto various systems.
•  Ensure data accuracy by identifying data quality errors and communicate these to the relevant stakeholders.
•  Submit / escalate daily error reports to the relevant programme staff.
•  Reach daily data capturing targets as set by the relevant programme staff.

Quality Assurance

• Verify the completeness and accuracy of information captured against the source document
• Conduct initial verification of source documents against error template prior to capturing.
• Manage individual follow-ups of queried source documents within one week of initial query.

Reporting

• Obtain and report daily, weekly, monthly and quarterly statistics from supported VMMC sites as per agreed deadlines and reporting criteria.
• Compile and submit standardised and ad-hoc reports to head office.
• Compile and submit standardised weekly status reports to head office.
• Review and prepare national VMMC registers for Department of Health quarterly submissions.

Administration

• Order VMMC-related materials and forms as required by the clinical and data teams.
• Ensure that data capturing administration is completed as per the agreed checklist / standard operating procedure.
• Complete and submit monthly vehicle checklists and fuel slips.
• Manage petty cash inclusive of monthly reconciliation reporting to finance.
• Facilitate all procurement requests on behalf of district teams.
• Page 4 of 5

Office Management

• Coordinate travel and meetings as per requests from District Programme Coordinators and District teams.
• Manage assets and warehousing by receiving and transferring assets and keeping inventories up to date.
• Assure quality of storerooms in district offices and/or hospitals by administering stock control visits.
• Administer vehicle maintenance as per requests received from district teams.
• Implement day-to-day office management duties including (but not limited to) cleaning oversight, safety and security, hospitality and filing.

Requirements
REQUIREMENTS.

• Matric (Senior Certificate)
• A relevant certificate in Office Administration
• A tertiary qualification (diploma / degree) in a relevant field.
• Computer literacy and working knowledge of various Microsoft Office (specifically Microsoft Excel) packages
• Minimum of two years office administrative support and VMMC data handling experience required.
• Three to five years office administration and / or VMMC data handling experience