Project Administrator - 4 Months Fixed Term at Proconics

Purpose

• The Project Administrator is responsible for providing support to the Cost Control and Project Teams.
• As a project administrator, you will be supporting the project managers and teams in organizing, planning, and executing projects.
• This will involve tasks such as scheduling meetings, maintaining project documentation, tracking progress, communicating with stakeholders, and ensuring project timelines are met.
• This role involves coordinating project activities, maintaining documentation, assisting with cost control processes, and ensuring efficient project operations.
• The Project Administrator plays a key role in supporting project execution and maintaining accurate project records.

Requirements

• Assist in coordinating project activities and schedules in collaboration with project managers and team members.
• Maintain and update project documentation, including reports, schedules, and meeting minutes.
• Support project teams in tracking progress and ensuring adherence to project timelines and deliverables.
• Support the Cost Control and Project Admin Team Leader in tracking project expenditures and maintaining cost records.
• Assist in the preparation of cost reports and variance analysis.
• Provide administrative support in managing project budgets and cost control processes.
• Maintain organised and up-to-date project files, records, and databases.
• Assist in preparing and formatting project reports, presentations, and correspondence.
• Ensure proper documentation of project meetings, decisions, and action items.
• Provide general administrative support to the Cost Control and Project Admin Team Leader and project teams.
• Handle day-to-day administrative tasks, such as scheduling meetings, arranging travel, and managing office supplies.
• Assist in maintaining project management software and tools.
• Serve as a point of contact for project teams, clients, subcontractors, and vendors.
• Coordinate communication and information flow between project stakeholders.
• Assist in organising project meetings, workshops, and events.

Qualifications/Experience

• Matric or equivalent
• Qualification in financial administration (preferably a degree).
• Business or project management qualification will be advantageous.
• Administrative support.
• Document management and quality assurance thereof.
• Coordination and organisation.
• Problem solving.
• Customer service and stakeholder management.
• Risk management (identification and mitigation).
• Budgeting and cost forecasting.
• Project tracking and reporting.
• Effective communication with team members and stakeholders.
• Own transportation

Personal attributes

• Attention to detail
• Eagerness to learn
• Good communication skills
• Good organisation skills

Closing date

• 7 August 2025