Project Administrator at Absa Group Limited (Absa)

Job Summary

To co-ordinate the planning, management and oversight functions across one or more projects/programmes of work.

Job Description

Accountability: Project Office Governance

• Review individual project plans to assess whether all the project milestones have discrete, auditable deliverables, and engage with the appropriate Project Manager/s to address the potential shortcomings.
• Review projects to ensure that all completed milestones have deliverables that correspond with the agreed scope, and are of a standard acceptable to the Project Manager, Project Owner/Sponsor and/or Programme Manager.
• Compile programme-level risk and issue schedules from individual project schedules, and follow up with Project Managers to ensure that regular updates are received from them.
• Review weekly and monthly reports from Project Managers to ensure a consistent level of quality in reporting. This is done by ensuring that: i) all sections of the weekly and monthly reports have been addressed, ii) that the content of the report displays progress since the previous report, or explains the lack of progress, iii) that the reports are presented in good English, suitable for presentation
• Review updated project plans from Project Managers, as a basic quality assurance check
• Where necessary, and agreed to with the Programme Manager/Senior Project Manager, consolidate project plans to create programme-level flight plan, by collating all project milestones as submitted by Project Managers into one flight plan, showing delivery dates, and interdependencies.
• Regularly review project finances (forecasts and actuals) to ensure alignment with business cases and reports from Project Managers.

Accountability: Project Support

• Co-ordinate the logistics of various project/programme related meetings (diary scheduling, venues, refreshments etc.).
• Support the Project Managers in the compilation, update and distribution of key documentation (meeting packs, status reports etc.).
• Oversee the filing of project documentation (physical and digital) by Project Managers, including the backup of digital information, to ensure a consistent high standard.
• Assist in obtaining sign-off on project deliverables
• Develop and maintain effective, constructive relationships with all role players
  within the project

Accountability: Project Administration

• Administer the BU Projects share drive. This entails i) ensuring all projects are able to store project data and submit weekly and monthly reports, ii) update all necessary reports within the Projects and Strategic Themes sub-sites.
• Assist the Project Managers with the tracking of project expenses by coordinating and monitoring project spend vs budget allocation to projects
• Take minutes in Project Office and Programme-level meetings and distribute to relevant stakeholders
• Store all necessary Programme and Project Office documentation on the BU share drive according to the defined Programme and Project folder structure
• Receive weekly/monthly progress reports from all Project Managers, for all projects, and ensure that the contents have been updated within the PlanEx system by the Project Managers
• Check the submission and distribution of weekly and monthly reports by Project Managers to ensure that all relevant stakeholders are included, by checking against the project's stakeholder list.
• Collect updated plans from Project Managers, and store on the project folder on the share drive.
• Check to ensure that the project managers have updated PlanEx
  site with the same report.

Education

National Diplomas and Advanced Certificates: Business, Commerce and Management Studies (Required)

Absa Bank Limited is an equal opportunity, affirmative action employer. In compliance with the Employment Equity Act 55 of 1998, preference will be given to suitable candidates from designated groups whose appointments will contribute towards achievement of equitable demographic representation of our workforce profile and add to the diversity of the Bank.

Absa Bank Limited reserves the right not to make an appointment to the post as advertised