Project Administrator at Council for Scientific and Industrial Research (CSIR)

The CSIR has a vacancy for Project Administrator in the Business Excellence and Integration Portfolio in Intellectual Property and Technology Transfer (IP&TT) Office. The successful incumbent will provide administrative support according to applicable project management framework in support of the effective and efficient delivery of projects for twelve months. This position is based in Pretoria .

• Assist with the development and delivery of key projects related to streamlining CSIR’s IP portfolio.
• Maintain project activity records for invention disclosures and assist with project progress tracking.
• Follow up and initiate next steps according to IP&TT project activity records.
• Compile information for decision making on patent expenses for different stages and patent types.
• Assist with records maintenance for CSIR patents, trademarks and other relevant IP.
• Arrange IP&TT Office meetings with relevant stakeholders, including document preparation before and after such meetings, and arrange and serve refreshments when appropriate.
• Document management, including incoming and outgoing mail, filing and retrieval of documents, and prioritizing mail to be attended to.
• Closely collaborate with other support staff in the IP&TT office and assist with mutual tasks or stand in for Group Assistant when required.
• Answering and screening of telephone calls – appropriately deal with enquiries by either responding directly or passing it to the applicable person in the office.
• Create a project start up file and update accordingly until close out.
• Assist the IP&TT Office with the administrative aspects required to establish, implement and maintain project controls.
• Collect documentation required for compliance to project control standards and procedures.
• Participate in project office meetings by capturing actions and resolutions and provide required information for decision making.
• Obtain project status feedback and record in relevant status document.
• Provide inputs requested and prepare documentation required by relevant programme governance committees.
• Assist the IP&TT Office with administrative tasks for project close out.
• Facilitate project documentation and ensure compliance with project management, business frameworks and CSIR quality standards.
• Assist with office management including meeting and event management, travel bookings and drafting agenda/minute-taking.
• Ensure that the office is in a position to function effectively on a day-to-day basis.
• Support good contact with senior stakeholders internally and externally.
• Prepare expense reconciliations.
• A National Diploma in project management with at least one year project administration experience within a project/programme management training environment assisting in the coordination of multiple projects.
• Proficient in Microsoft Project or similar software.
• Good numerical skills.
• Attention to detail.
• All international qualifications require an evaluation report / certificate issued by the South African Qualifications Authority (SAQA).