Project Administrator (Gauteng) at Smollan

Description
Role Overview:

• The E-commerce Account Admin is responsible for supporting the vendor onboarding team with administrative tasks, ensuring smooth data management, contract documentation, and compliance tracking.

Key Responsibilities & Deliverables:

Administrative Support for Vendor Onboarding

• Maintain vendor and contract databases, ensuring up-to-date information.
• Track vendor document submission, ensuring contracts and PHP templates are completed
• Compile onboarding reports to assist in KPI tracking.

Data & Compliance Management

• Ensure vendors submit complete documentation (T&Cs, listing details, etc.).
• Maintain checklists and onboarding templates, ensuring standardization​
• Assist with PHP catalog template submission tracking.

Reporting & KPI Tracking

• Support the Senior E-commerce Manager in live KPI tracking​
• Compile daily, weekly, and monthly reports on onboarding status.
• Monitor commission-based KPI progress, ensuring correct tracking of milestones

Skills & Competencies Required:

• Attention to Detail – Ensures accurate data management for vendor documentation.
• Organizational Skills – Capable of managing multiple onboarding tasks simultaneously.
• Data Management & Reporting – Comfortable using Google Sheets/Excel for KPI tracking.
• Communication & Coordination – Works closely with vendors and internal teams.

Requirements

Minimum Qualifications & Experience:

• Education: Matric + Certificate/Diploma in Administration or Business preferred.
• Experience: Minimum 2+ years in administrative roles, preferably in e-commerce.
• Technical Skills: Google Sheets, Excel, PowerPoint, CRM systems.