Project Administrator – Mining at Marvel Placement Consultant

Project Administrator – Mining

• One of our clients in the mining industry is seeking an experienced Project Administrator to provide dedicated administrative and coordination support to the Mine Manager at a mining operation based in Balfour, Mpumalanga.
• This is a full-time, site-based position suited to a highly organised and detail-oriented Project Administrator who has previous experience working directly within a mining environment.
• The successful candidate will be responsible for providing comprehensive administrative, reporting, document control and coordination support to the Mine Manager and the broader mining/project team.
• The role requires someone who is comfortable working in a fast-paced operational environment and understands the administrative requirements, processes and standards associated with mining projects.

Minimum Requirements:

• A relevant qualification in Project Administration, Business Administration, Office Administration, Project Management or a related field.
• Minimum of 5 years' Project Administration experience within the mining industry.
• Previous experience providing administrative support to a Mine Manager, Mining Manager, Project Manager, Engineering Manager or senior mining management is highly advantageous.
• Proven experience working on a mine site or within a mining operation.
• Strong understanding of mining project administration, reporting and document management.
• Experience with project documentation, meeting coordination, action registers and reporting.
• Strong Microsoft Office skills, particularly Excel.
• Experience working with mining/project management systems.
• Must be comfortable working full-time on-site in Balfour, Mpumalanga.

Important: Candidates must have direct mining Project Administration experience. General administration, construction administration or office administration experience without mining exposure will not be considered.

Roles & Responsibilities:

Project & Mine Manager Administration

• Provide comprehensive administrative support to the Mine Manager.
• Manage the Mine Manager's diary, meetings, appointments and site commitments.
• Coordinate internal and external meetings, including preparation of agendas and supporting documentation.
• Prepare meeting minutes, action lists and follow up on outstanding actions.
• Coordinate communication between the Mine Manager, project teams, contractors, consultants and other stakeholders.
• Maintain confidentiality of sensitive operational and commercial information.

Mining Project Administration

• Provide day-to-day administrative support to mining projects and operational activities.
• Maintain project registers, trackers, schedules and administrative records.
• Assist with monitoring project milestones, deliverables and outstanding actions.
• Maintain accurate project documentation and ensure information is readily accessible.
• Assist with project reporting and compilation of management reports.
• Track project-related correspondence, approvals and outstanding documentation.
• Assist with the preparation and distribution of project documentation.

Document Control & Reporting

• Maintain structured electronic and hard-copy filing systems.
• Ensure project and operational documents are correctly filed, version-controlled and distributed.
• Compile weekly and monthly reports for the Mine Manager and management team.
• Maintain registers for correspondence, actions, submissions, approvals and project deliverables.
• Assist with preparing presentations, spreadsheets and management reports.
• Ensure documentation is accurate, current and available for audits or management review.

Contractor & Stakeholder Coordination

• Assist with contractor and supplier administration.
• Maintain contractor documentation and relevant project records.
• Coordinate meetings and communication with contractors, consultants and service providers.
• Follow up on outstanding documentation, submissions and actions.
• Assist with tracking contractor deliverables and project-related requirements.

Procurement & Financial Administration

• Assist with purchase requisitions, purchase orders and procurement documentation.
• Maintain procurement trackers and follow up on outstanding orders.
• Assist with invoice and supporting-document administration.
• Maintain records relating to project expenditure and commitments.
• Assist with budget and cost-reporting administration where required.

Compliance & Site Administration

• Support the Mine Manager with administrative requirements relating to mining compliance and site procedures.
• Maintain records required for internal and external audits.
• Assist with ensuring project documentation complies with company standards and procedures.
• Coordinate required submissions and supporting documentation.
• Maintain accurate records relating to site activities, meetings and project requirements.

Closing Date: 30 October 2026.