Project Administrator at SoluGrowth Pty Ltd

Key Responsibilities

• Provide day-to-day administrative and coordination support to the project team, including scheduling meetings, preparing agendas, and documenting minutes.
• Track project tasks, milestones, and deliverables using project management tools (e.g., MS Project, JIRA, Smartsheet).
• Assist in the preparation and maintenance of project documentation, including project plans, status reports, risk logs, and stakeholder communications.
• Support the management of project governance, approvals, and change requests.
• Coordinate with internal teams, vendors, and stakeholders to ensure timely information flow and task completion.
• Monitor and report on project progress, identifying any risks or delays to the Project Manager.
• Help facilitate testing, training, and deployment activities during key phases of the Coupa implementation.
• Maintain accurate documentation and support audit/compliance needs as required.

Requirements

Required Qualifications

• 2+ years of experience in a project administration or project support role.
• Previous involvement in ERP or procurement system implementation projects (e.g., Coupa, SAP, Oracle, Workday).
• Working knowledge of procurement and/or finance process terminology and workflows.
• Experience with or exposure to Coupa is strongly preferred.
• Proficiency with MS Office Suite, especially Excel, Word, PowerPoint, and Teams.
• Familiarity with project tracking tools such as JIRA, MS Project, or Smartsheet.
• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• Attention to detail with a proactive approach to problem-solving.

Preferred Qualifications

• Experience in a large or complex project environment.
• Knowledge of project management methodologies (Agile, Waterfall).
• Basic understanding of systems integration or data migration concepts.
• Experience working with cross-functional teams across business and technical areas.