Open Positions at SoluGrowth Pty Ltd

Tasks and responsibilities:

• Participate and contribute to the development of a suitable organisational and reporting structure to meet the needs for local buying services provided to operational activities at the mine.
• Participate in the daily production meetings and provide status feedback on procurement plan
• Ensure participation of local BEE suppliers in the procurement activities of the company.
• Ensure availability of competent and qualified suppliers in execution of buying activities.
• Where required, participate in the management, guidance, leadership, and control of the procurement process as required.
• Evaluate/assess the competency of appointed or potential vendors and recommend appointments or terminations where necessary.
• Provide competent management and control where changes or variations occur and ensure that these are properly documented and communicated to all parties.
• Determine, in conjunction with the mine personnel, the requirements for local buying: equipment, goods, services and labour.
• Assist with the regular reviewing of buying policies, procedures, and guidelines in all relevant areas to eliminate unnecessary constraints and ensure effect cost savings.
• Identify areas of enhancement in competent buying services that will minimise or eliminate threats and risks.

Requirements

Minimum requirements (experience and education)

• National Diploma in Purchasing or related procurement qualifications (NQF 5/6)
• Contract management experience in the mining sector as well as experience in commercial law – minimum 2 years.
• Certificate in Procurement or CIPS qualifications or B.com degree – beneficial.
• Recognised SAQA accredited qualification in purchasing in an engineering or mining environment.

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Tasks and responsibilities:

• Overseeing procurement and warehousing activities onsite.
• Managing procurement activities on site to ensure compliance with SCM processes and procedures.
• Collaborative supply planning with Procurement manager.
• Verify and coordinate updating of demand plans from HODs.
• Manage relationship between H/O and Site.
• Vendor communication and quality assurance.
• Provide oversight of warehouse supervisors.
• Creating and managing Purchasing Orders according to delegation.
• Inventory Planning, Management and Managing Suppliers.
• Liaise with suppliers to ensure rapid expediting of goods.
• Developing and implementing specific procurement strategies.
• Update cataloguing when new (non-catalogued) components /materials are identified.
• The Procurement Superintendent will lead/ participates in sourcing projects at site and head office level for well-defined ranges of products and services.
• Ensure SHE guidelines and procedures are included in demand plans, decision making and SCM activities on site.
• Promote awareness of SCM policy and procedures.
• Provide training and coaching to the relevant warehouse team.
• Ad hoc, any other reasonable duties as and when requested from time to time.
• Be able to recommend and propose best fit SCM solutions for Operations and Head Office.
• Attend daily operational and supportive meetings to ensure quality reporting and support.

Requirements

Minimum requirements:

• Grade 12
• Diploma /B-Tech/ Degree in Logistics / Supply Chain Management or similar
• A minimum of 8 years’ operational/technical experience in a procurement environment within the mining industry, with a minimum of 3 years at supervisory role
• Experience working with Procurement and inventory

Other requirements:

• A valid code B/EB driver’s licence

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Key Responsibilities

• Assist in gathering and documenting business and functional requirements related to procurement processes and systems.
• Support data analysis activities, including data cleansing, mapping, and validation, particularly during procurement system implementations or enhancements.
• Generate regular and ad-hoc procurement reports and dashboards using tools such as Excel, Coupa reporting tools, or BI platforms.
• Analyze procurement data to identify trends, anomalies, and opportunities for cost savings or process improvements.
• Work closely with senior analysts, procurement teams, and IT to support system configuration, testing, and user training activities.
• Maintain documentation such as process flows, data dictionaries, and user guides.
• Help monitor system usage and performance, providing first-level support or escalating issues as needed.
• Participate in user acceptance testing (UAT) and support change management activities.

Requirements

Required Qualifications

• 1–2 years of experience in a business analyst or data analyst role, ideally within procurement or finance functions.
• Hands-on experience with Coupa or similar procurement systems (e.g., Ariba, Jaggaer, SAP SRM).
• Solid understanding of procurement processes such as requisitioning, purchasing, invoicing, and supplier management.
• Strong data analysis and reporting skills using Excel or other analytical tools.
• Attention to detail with a logical and structured approach to problem-solving.
• Strong verbal and written communication skills.
• Proficiency in MS Office applications, especially Excel and PowerPoint.

Preferred Qualifications

• Experience with Coupa Analytics, Tableau, Power BI, or other reporting/visualization tools.
• Familiarity with ERP systems and how they integrate with procurement platforms.
• Knowledge of basic SQL or data manipulation techniques is a plus.
• Bachelor’s degree in Business, Supply Chain, Information Systems, or a related field.

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Key Responsibilities: 

System Support & Administration 

• Maintain and configure the SAP Concur system, manage user access, and provide first-line support to resolve technical issues and queries promptly. 

Stakeholder Collaboration 

• Work closely with internal teams, external vendors, and global stakeholders to ensure seamless system performance and alignment with business processes. 

Testing & Quality Assurance 

• Lead and support system testing, including release management and regression testing, while developing and executing quality assurance plans. 

Project & Change Management 

• Contribute to project delivery through requirements gathering, testing, training, and implementation. Ensure effective change management and communication throughout. 

Continuous Improvement & Reporting 

• Identify system enhancement opportunities, manage risks and issues, and contribute to monthly KPI reporting and audit readiness. 

Customer Service Excellence 

• Deliver high-quality support and training to users, ensuring a positive experience and promoting system adoption. 

 Key Outputs: 

• Timely resolution of system issues and user queries. 
• Accurate and compliant system configuration and data integrity. 
• Clear documentation and training materials to support user adoption. 
• Successful implementation of system updates and enhancements. 
• Improved user satisfaction and reduced support ticket volume. 

 Accountabilities: 

• Ensure the SAP Concur platform is secure, operational, and aligned with business and compliance requirements. 
• Enforce policy compliance through system workflows and controls. 
• Act as a liaison between users, IT, finance, and vendors to resolve issues and implement improvements. 
• Support continuous improvement initiatives and maintain audit-ready documentation. 

Qualifications:

• Diploma or bachelor’s degree in information systems, Finance, Business Administration, or a related field. 
• SAP Concur Certified Administrator (Expense, Travel, or Invoice modules)-Preferred

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Key Responsibilities

• Lead requirements gathering sessions with stakeholders across procurement, finance, and IT.
• Analyze and document current business processes and identify opportunities for improvement and automation.
• Translate business requirements into functional specifications for ERP and Coupa solutions.
• Collaborate with implementation partners, developers, and internal teams to ensure solutions align with business objectives.
• Support the configuration and testing of Coupa modules including sourcing, procurement, invoicing, expenses, and supplier management.
• Lead data mapping, migration, and validation activities during system transitions.
• Prepare user stories, process flows, functional specifications, and training documentation.
• Facilitate UAT (User Acceptance Testing), including the development of test plans and support of defect resolution.
• Support change management and training initiatives to ensure successful user adoption.
• Act as a subject matter expert on Coupa and procurement processes throughout the project lifecycle.

Requirements

Required Qualifications

• 5+ years of business analysis experience, with a focus on ERP and/or procurement system implementations.
• Proven experience in implementing or enhancing Coupa systems.
• In-depth understanding of procurement lifecycle processes such as sourcing, requisitioning, ordering, invoicing, and supplier management.
• Strong documentation and analytical skills with attention to detail.
• Ability to interact effectively with both business and technical stakeholders.
• Experience working in complex, cross-functional project environments.
• Proficiency with tools such as JIRA, Confluence, Visio, MS Office, and project tracking systems.
• Bachelor’s degree in Business, Information Systems, Supply Chain, or a related field.

Preferred Qualifications

• Experience with integration of Coupa to ERP platforms (e.g., SAP, Oracle, Workday).
• Coupa certifications or formal Coupa training is a strong plus.
• Familiarity with Agile or hybrid project delivery methodologies.
• Experience in global rollouts or working across multiple business units and geographies.
• Strong stakeholder management and workshop facilitation skills.

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Key Responsibilities

• Provide day-to-day administrative and coordination support to the project team, including scheduling meetings, preparing agendas, and documenting minutes.
• Track project tasks, milestones, and deliverables using project management tools (e.g., MS Project, JIRA, Smartsheet).
• Assist in the preparation and maintenance of project documentation, including project plans, status reports, risk logs, and stakeholder communications.
• Support the management of project governance, approvals, and change requests.
• Coordinate with internal teams, vendors, and stakeholders to ensure timely information flow and task completion.
• Monitor and report on project progress, identifying any risks or delays to the Project Manager.
• Help facilitate testing, training, and deployment activities during key phases of the Coupa implementation.
• Maintain accurate documentation and support audit/compliance needs as required.

Requirements

Required Qualifications

• 2+ years of experience in a project administration or project support role.
• Previous involvement in ERP or procurement system implementation projects (e.g., Coupa, SAP, Oracle, Workday).
• Working knowledge of procurement and/or finance process terminology and workflows.
• Experience with or exposure to Coupa is strongly preferred.
• Proficiency with MS Office Suite, especially Excel, Word, PowerPoint, and Teams.
• Familiarity with project tracking tools such as JIRA, MS Project, or Smartsheet.
• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• Attention to detail with a proactive approach to problem-solving.

Preferred Qualifications

• Experience in a large or complex project environment.
• Knowledge of project management methodologies (Agile, Waterfall).
• Basic understanding of systems integration or data migration concepts.
• Experience working with cross-functional teams across business and technical areas.

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Key Responsibilities

• Lead the end-to-end implementation of Coupa and related ERP/procurement systems across the organization.
• Define project scope, goals, deliverables, and success criteria in collaboration with key stakeholders.
• Develop detailed project plans, schedules, and resource plans; monitor and control project progress.
• Manage cross-functional project teams, including business analysts, technical leads, vendors, and consultants.
• Identify and mitigate project risks and issues; implement corrective actions as needed.
• Oversee system configuration, testing, user training, change management, and go-live activities.
• Serve as the main liaison between internal stakeholders and external vendors or implementation partners.
• Ensure projects adhere to internal governance, compliance, and documentation standards.
• Track project performance using appropriate systems, tools, and techniques.

Requirements

Required Qualifications

• 5+ years of project management experience in ERP and procurement system implementations.
• Demonstrable experience leading Coupa implementation projects (preferably multiple full life-cycle deployments).
• Solid understanding of procurement, sourcing, invoicing, and finance processes.
• Strong knowledge of project management methodologies (e.g., PMI, Agile, Waterfall).
• Proven ability to manage multiple stakeholders, priorities, and dependencies.
• Exceptional communication, leadership, and organizational skills.
• Proficient in project management tools (e.g., MS Project, JIRA, Smartsheet).
• Bachelor’s degree in Business, Information Technology, or a related field.
• Project Management Professional (PMP) or equivalent certification is a plus.

Preferred Qualifications

• Experience integrating Coupa with major ERP systems (e.g., SAP, Oracle, Workday).
• Previous work in a global or complex multi-entity organization.
• Familiarity with change management frameworks.
• Coupa certification or formal Coupa training preferred.

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Requirements

Payroll Administration:

• Process monthly client payrolls on PaySpace, including full monthly, fortnightly, and weekly cycles.
• Capture and audit all payroll input such as new hires, terminations, variable earnings/deductions, and changes.
• Maintain and update employee payroll records.
• Manage and Time recording on Jarrison Systems.
• Ensure the accuracy and timely submission of payroll outputs, including payslips, reports, statutory declarations, and third-party payments.
• Handle client queries effectively, provide support on payroll compliance, and maintain high levels of client satisfaction and retention.
• Support internal process improvements and ensure best practices are followed for BPO payroll delivery.
• Handle administration and payroll queries for the two branches in KwaZulu-Natal.
• Responsible for client satisfaction and client retention.
• Responsible for ensuring all outstanding debtors in respect of payroll portfolio are collected.
• HR Administration:
• Support recruitment processes including job postings, interviews, and onboarding.
• Maintain employee records and ensure data accuracy on HR systems.
• Track employee leave, time and attendance, and assist with clocking system issues.
• Assist in performance management and training coordination.
• Prepare HR reports and documentation for audits or compliance checks.

Industrial Relations & Compliance:

• Provide administrative support in disciplinary processes and hearings.
• Ensure compliance with labour laws, bargaining council requirements, and health & safety policies.
• Maintain confidentiality of all HR and payroll information.

QUALIFICATIONS & EXPERIENCE:

• Matric + PaySpace Certification (Essential).
• Diploma/Degree in Payroll Administration, Business Administration, Human Resources, or a related field.
• 3 + years of payroll experience/administration.
• Minimum 3 years of full-function payroll experience in a BPO or shared services environment (will be to your advantage).
• Proven experience as a Payroll or HR Administrator (manufacturing experience advantageous).
• Demonstrated experience using PaySpace to manage multiple client payrolls.
• 3 + years of general payroll experience.
• Must have a valid driver's license
• Must have reliable transportation