Project Administrator: (Transformation and Advocacy Department) Durbanville (Western Cape) (2000483286) at Emporium Human Capital

Key Deliverables:

Business Administration:

• Answering phones and responding to requests and inquiries.
• Drafting and e-mailing correspondence on multiple platforms.
• Review and filter applications and submit them to the relevant department.
• Flag or escalate any issues raised.
• Provide admin support to the Projects Team.
• Manage the travel requirements for the Projects Team.
• Setting up and liaising on accounts with key service providers to supply the business.
• Coordinate filing systems including One Drive.
• Obtain quotations and invoices and effectively communicate between Service Providers and the Projects Team with regards to quotations and invoices.
• Accurately review and submit financial documentation with finance department.
• Database capturing and management i.e., servers, Stakeholders, suppliers,
• Maintaining financial, stakeholder, and supplier records.
• Taking detailed minutes and accurately capturing action points, producing high-quality end products, circulating to attendees, and following up on actions.
• Scan/file invoices and expense claims electronically.
• Coordination of Consumables/PPE/Signage and stock management.
• Ensure effective communication with suppliers.
• Managing and updating company databases, stock level management, record keeping, replenishment orders, consumables, and PPE issuing.
• Coordinate procurement of Projects deliverables.
• Protect the organisation’s value by keeping information confidential.
• Collecting the necessary reporting data from project partners.
• Noting data coming in from partners, identifying any issues, and supporting partners in finding a solution.
• Ensure that the necessary equipment for the Training Facilitator is set up ahead of training sessions (for example, tablets, systems, etc.

General

• Maintain excellent communication and relationships with vendors, employees, and management.
• Work with suppliers and internal team to improve systems.
• Other various ad-hoc tasks as needed

Qualifications Needed:

• Business Administration/Project Management tertiary qualification or equivalent qualification required
• 3-5 Years proven and relevant administration experience within projects gained within the sustainability and waste management/recycling or plastic manufacturing and / or related industry will be highly advantageous!
• High proficiency in MS Excel, must be able to use Pivotables, Vlookups etc.
• High proficiency in Microsoft Office is essential.
• Must be well-presented and professional.
• Knowledge of data management
• Must be willing to competency-based testing.
• Fluency in African languages beneficial
• Must have drivers’ licence and vehicle