Project Assistant at Alstom

THE PURPOSE OF THE PROJECT ASSISTANT / CO-ORDINATOR ROLE IS TO:

• Provide confidential, effective and professional service to the Manager and his/her team. To assist the Manager to guarantee time efficiency, communication and organization.
• Provide support on any specific subjects linked to the activities of the department. 

THE MAIN RESPONSIBILITY WILL BE:

• Managing administrative activities for the project.  
• Liaising with project team on a regular basis to obtain various information for the PM
• Compiling reports for Project reviews
• Coordination of meetings and Customer engagements etc. 
• Prepare agendas for the meetings, write minutes in compliance with contractual expectation. 
• Customer liaison – build up relationships with the customers at all levels and become a reliable point of contact. 
• Manage the office / building maintenance.  
• Manage orders and recons. 
• Provide commercial support to the Project & sub-contractor.  
• Perform Project Ody.C updates. 
• Support the team with Risk and Opportunity management. 
• Consolidation of Work Package reviews.  
• Lead mini-Projects. 
• General Office duties 

The preferred candidate will meet the following requirements: 

• Diploma in business management 
• IT skills – competent with use of Microsoft Word, Excel packages. Good command of software (word, excel, PowerPoint, Outlook…) 
• GSI – SAP, Ody.C   
• Project Management Diploma (advantageous) 
• Attention to detail
• Minimum of 5 years’ Project Co-ordination experience in a manufacturing environment
• Experience supporting project teams with various project related tasks and activities
• Working experience doing project related reporting and compiling of project related presentation.
• Cross functional working experience.
• Good knowledge of Project administration. 
• General Office management experience
• Exposure to procurement processes

The ideal candidate will have the following competencies

• Fluent in English
• Highly organized
• Ability to manage multiple responsibilities 
• Trustworthy / Confidential / Discretion 
• Sense of urgency
• Autonomy, good sense of initiative and ability to anticipate and solve issues
• Quality rather than quantity service
• Reactivity
• Good relationship and communication skills
• Team-spirit and customer focused