Project Coordinator - Midrand at Dis-Chem Pharmacies

Job Description

• Dis-Chem Pharmacies’ in Midrand has an opportunity available for a Project Coordinator to join their Head Office team. The Project Coordinator coordinates and delivers strategic and operational People & Culture projects, taking ownership of assigned workstreams and ensuring outcomes are achieved on time, within scope and budget, and to the required quality standards.
• Through disciplined planning, governance, reporting, stakeholder engagement, risk management, data analysis and change support, the role advances employee experience, organisational effectiveness, compliance and the organisation’s strategic People & Culture priorities.

Minimum Requirements…

Essential:

• Senior Certificate, or equivalent and a relevant diploma or degree in Human Resources, Business Administration, Project Management, Organisational Development, or a related field
• 1-3 years relevant project coordination or coordination experience in People & Culture, organisational development, or a related environment, including multiple workstreams, stakeholders, governance, reporting, risks and deliverables.

Advantageous:

• Relevant professional certification and knowledge of South African labour and data-protection legislation.
• Experience in transformation, employee experience, HR systems or digitisation, analytics, budgets, procurement, vendors, training or change adoption.

Job Specification...

Project Planning and Delivery

• Coordinate the end-to-end planning, implementation, monitoring, transition and close-out of People & Culture projects.
• Own assigned workstreams, deliverables, milestones and actions, ensuring delivery within approved scope, timelines, budget and quality standards.
• Translate approved objectives into practical project charters, plans, schedules, work breakdown structures and measurable success criteria.
• Coordinate resources and dependencies across concurrent projects; identify constraints, deviations and delays and escalate them promptly.
• Maintain change control, prevent unauthorised scope changes and document lessons learned to strengthen future delivery.

Project Governance, Risk and Compliance

• Apply organisational project methodologies, governance standards, approval processes, reporting requirements and escalation protocols.
• Maintain accurate risk, issue, dependency, assumption, decision and action registers, with clear owners and mitigation measures.
• Escalate material risks, unresolved issues, delays and budget concerns to the People & Culture Project Lead with recommended actions.
• Ensure effective document control, version management, information classification, records retention and audit-ready evidence.
• Support compliance with labour legislation, organisational policies, procurement requirements, data-protection standards and POPIA, while safeguarding confidential information.

Stakeholder Engagement and Communication

• Serve as the central coordination point for People & Culture teams, business stakeholders, employees, project teams and service providers.
• Develop stakeholder maps, engagement plans and communication schedules tailored to audience needs and project impacts.
• Coordinate governance forums, workshops and working sessions; prepare professional agendas, packs, presentations, minutes and action registers.
• Communicate objectives, progress, decisions, risks, dependencies and required actions clearly and timeously.
• Build collaborative relationships, follow up on commitments and facilitate or escalate stakeholder concerns to support timely decisions and delivery.

Project Reporting and Performance Monitoring

• Produce accurate, timely dashboards, progress reports, governance packs and executive summaries that are clear and decision ready.
• Track milestones, deliverables, actions, risks, issues, dependencies, decisions, budgets, resources and performance indicators.
• Consolidate information across workstreams, validate its quality and highlight variances, trends, barriers and areas requiring intervention.
• Monitor benefits realisation and post-implementation outcomes and provide evidence-based recommendations to improve performance.

Change Management and Employee Adoption

• Support project-specific change, communication, engagement, training and employee-adoption plans.
• Conduct or support impact, readiness and change-risk assessments and recommend targeted interventions.
• Equip leaders and managers to prepare employees for new systems, processes, structures, policies and ways of working.
• Coordinate training logistics and implementation support; monitor feedback, sentiment, resistance and adoption levels.
• Embed employee-experience considerations throughout the project lifecycle and support stabilisation and post-implementation reviews.

Data, Analytics and Continuous Improvement

• Collect, consolidate, validate and analyse project data, resolving inconsistencies before reporting or decision-making.
• Develop and maintain dashboards, scorecards, trackers and key performance measures.
• Translate complex data into practical insights, reports and presentations on progress, risks, feedback and outcomes.
• Support baseline assessments, benefits reviews and post-implementation evaluations.
• Identify and implement improvements to project processes, templates, controls, governance and delivery practices.

General People & Culture Project Support

• Provide operational and project-management support to the People & Culture Project Lead and contribute to strategic, transformation, employee-experience and continuous-improvement initiatives.
• Conduct research and benchmarking and support business cases, presentations, project reviews and planning forums.
• Maintain current knowledge of People & Culture, project management, technology and workplace trends and apply relevant good practice.
• Promote collaboration, professionalism, accountability and disciplined delivery across the People & Culture function.

General

• Comply with Dis-Chem policies, standard operating procedures and health and safety requirements.
• Proactively lead, participate in and deliver initiatives that keep culture priorities visible, reinforced and embedded across Dis-Chem.
• Perform other project-related duties consistent with the purpose and level of the role.

Competencies...

Essential:

• Sound knowledge of People & Culture practices, project management and governance, organisational development, change and employee experience, business operations, South African labour legislation, data privacy and records management
• Applies analytical, critical and systems thinking to interpret data, identify trends and risks, evaluate solutions and manage multiple priorities without losing sight of strategic objectives.
• Aligns People & Culture projects with strategic, operational and employee outcomes while considering financial, commercial, reputational and compliance implications.
• Communicates clearly and professionally, produces decision-ready documentation, facilitates effective discussions and adapts complex information to influence diverse audiences.
• Builds credible, collaborative relationships; works effectively with diverse stakeholders; and demonstrates diplomacy, emotional intelligence, discretion, service orientation and confidentiality.
• Delivers accurate, consistent and professional work, applies robust controls and document practices, maintains audit-ready records and continuously improves delivery quality and efficiency.
• Demonstrates integrity, reliability and sound judgement; prioritises competing demands; remains effective under pressure; adapts to change; and takes ownership of professional development.
• Takes ownership, acts proactively, influences without formal authority and promotes accountability, collaboration, disciplined follow-through and informed decision-making.
• Plans and coordinates resources, timelines, budgets, risks and dependencies; monitors performance; escalates constraints; and ensures timely delivery of agreed outcomes.
• Proficient in Microsoft 365, project planning and collaboration tools, dashboards and reporting; working knowledge of HRIS and people analytics; and strong data analysis, presentation, document-control and records-management capability.

Special Conditions of Employment...

• South African citizen
• MIE, clear criminal and credit
• Driver’s license and/or own reliable transport
• Occasional travel may be required to support project implementation and stakeholder engagement.

Remuneration and Benefits...

• Marketed related salary
• Medical aid
• Provident fund
• Staff account

Closing Date 21 October 2026