Pavago is an offshore recruitment company that helps small and medium-sized businesses source global talent in operations, marketing, sales, and more. Founded in 2022, Pavago is fully remote, with 15 team members in Latin America, Europe, Asia, and the United States. In addition to using Plane to hire and pay its team members, Pavago also refers its own c...
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About the Role
- We’re hiring a Project Coordinator to bring structure, accountability, and visibility across multiple projects.
- This is not a passive admin role — you will act as the execution backbone of the team, ensuring timelines are followed, deliverables are tracked, and stakeholders stay aligned.
- If you’re highly organized, proactive, and thrive in fast-moving environments — this role is built for you.
What You’ll Own
Project Planning & Timeline Management
- Maintain and update project plans using:
- Asana
- Trello
- Monday.com
- MS Project / Smartsheet
- Track:
- Timelines
- Milestones
- Dependencies
- Keep all schedules accurate and up to date
Documentation & Reporting
Prepare:
- Meeting agendas
- Meeting notes
- Action items
Maintain documentation in:
- SharePoint
- Google Drive
- Confluence
Create weekly reports:
- Progress updates
- Risks
- Blockers
- Key metrics
Communication & Coordination (Core Responsibility)
- Act as the central liaison between:
- Project managers
- Team members
- Stakeholders
Ensure:
- Clear communication
- Alignment on priorities
- Documentation of decisions
- Follow up on tasks and escalate delays when needed
Task & Resource Tracking
Monitor task completion and dependencies
- Track workload and resource availability
- Ensure no task is missed or delayed
Risk & Quality Management
Identify:
- Delays
- Bottlenecks
- Risks
- Maintain risk registers and escalate early
- Ensure deliverables meet quality standards before submission
- Vendor & External Coordination
- Communicate with vendors and partners
- Track deliverables against agreements
- Escalate issues when timelines or expectations are not met
What Makes You a Strong Fit
- You are extremely organized and detail-oriented
- You proactively follow up (nothing slips through the cracks)
- You communicate clearly and confidently
- You can manage multiple projects at once
- You identify risks early instead of reacting late
Required Experience & Skills
2+ years experience in:
- Project coordination
- Operations
- Administrative/project support
- Hands-on experience with:
- Asana / Trello / Monday.com
- Strong Excel / Google Sheets skills:
- Trackers
- Pivot tables
- Conditional formatting
- Strong documentation and communication skills
Nice to Have
Certifications:
- PMP
- CAPM
- Agile (or in progress)
- Familiarity with:
- Agile / Scrum workflows
- Sprint planning
Experience in:
- SaaS
- Marketing
- Professional services
- Construction
What a Typical Day Looks Like
- Update project timelines and trackers
- Follow up with team members on deliverables
- Run or support meetings (notes + action items)
- Prepare weekly status reports
- Communicate updates across stakeholders
- Identify and escalate risks early
- Maintain clean, organized documentation
In short:
You ensure projects stay on track, visible, and under control.
Key Metrics (KPIs)
- On-time delivery of tasks and milestones
- Consistent, high-quality status reporting
- Zero missed deadlines due to coordination gaps
- Clean, up-to-date documentation
- Positive stakeholder feedback on communication and clarity
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