Project Coordinator at Proconics

Purpose

• The Project Coordinator will play a pivotal role within our project management office (PMO), supporting the planning, execution, and delivery of large-scale infrastructure projects.
• This individual will work closely with project managers and cross-functional teams to ensure project milestones are met, resources are efficiently utilised, and project objectives are achieved. The role demands a highly organised, detail-oriented professional who thrives in a fast-paced environment.

Requirements

Project Coordination Support

• Assist project managers and Project Coordination Team Leader in the planning and coordination of project activities, ensuring compliance with project management standards and best practices.
• Monitor project progress, identifying any deviations from the plan and working with the project manager to address any issues.
• Support the project manager in resource allocation and management, ensuring optimal utilisation of resources.
• Monitors and tracks project progress and milestones.

Communication and Reporting

• Maintain and update project documentation, including project plans, schedules, and reports.
• Facilitate communication between project teams, stakeholders, and external vendors to ensure clear understanding of project objectives, timelines, and deliverables.
• Prepares status reports and updates for the Project Coordination Team Leader and other stakeholders.
• Manage the on-site administrative clerk(s).

Administrative Tasks & Continuous Improvement

• Coordinate project meetings, prepare meeting agendas, and distribute minutes to all project team members.
• Perform administrative tasks as required to support the project team and PMO operations.
• Contributes to the enhancement of project coordination processes and practice

Policies and Documentation

• Assist in the development and implementation of project policies and procedures.
• Ensures project documentation is maintained and updated.
• Assists in maintaining records for budget reviews and financial reporting.

Qualifications/Experience

• Bachelor’s degree in project management, Engineering, Business Administration, Law or a related field. (NQF level 6/7).
• Minimum 5 years of experience in project coordination or management within the infrastructure, construction, or engineering sectors.
• Certification in Project Management (PMP, PRINCE2, or equivalent) is highly desirable.
• Proven track record of supporting project teams to deliver within scope, time, and budget.
• Proficiency in project management software (e.g., MS Project, Primavera) and MS Office Suite.
• Strong understanding of project management principles and methodologies.
• Excellent organisational skills, with the ability to manage multiple tasks and projects simultaneously.
• Ability to identify issues and implement effective solutions promptly.
• Basic financial management and reporting knowledge.
• Valid driver's license with own transport.

Personal attributes

• Exceptional communication and interpersonal skills, capable of working effectively with all levels of staff and stakeholders.
• Strong attention to detail and accuracy.
• Ability to work collaboratively within a team.
• Ability to work under pressure and manage deadlines.

Closing date

• 31 July 2025