Project Coordinator: TASEZ Training Academy Division at TASEZ (Tshwane Automotive Special Economic Zone)

PURPOSE OF THE JOB: 

• Organize and communicate all the details of projects and specific assignments to team members and serve as a liaison between various team members and the project manager.

KEY RESPONSIBILITIES
General Duties:

• Keep track of scope changes; Keep track of milestones and their achievement; Set up engagements, meetings, and workshops with stakeholders and the project team; Follow up on project team tasks and actions; Manage the calendars for projects; Ensure the project team receives all relevant project documentation; Communicate with team members and the project board; Train new staff members; Prepare assignments for individuals or project teams; File paperwork regularly; Coordinate equipment use, activities, information, and resources; Ensure contracts with service providers and consultants are filed; Co-ordinate sub-contractors; Invoicing submission and control; Report to be submitted as and when required; Implement and adhere to Processes and Procedures; Maintain and ensure service level agreements are adhered to; Report any non-compliance to the Project Manager; Provide feedback and communication to the Project Manager. 

Quality Control:

• Conduct Quality Control Inspections daily and ensure records are kept thereof; Ensure all work is completed as per the scope of work and to quality standards; Development of inspection plans relative to all services around building fabric maintenance as stipulated above; Ensure regular feedback to end user/staff regarding the status of maintenance and completion: Completion and Review of quality reports on a weekly/monthly basis. Manage Contractors: Familiarize with all terms and conditions and performance standards as per Contract/SLA per service; Report any noncompliance as part of performance management; Ensure contractors always adhere to contract/SLA; Ensure effective and project delivery. 

Client Liaison:

• Provide regular task feedback to the Project Manager & Client if instructed to do so; Complete all / an requests and ensure client satisfaction; Provide feedback to the Client.  Invoicing Control: Ensure quotations are received and processed for approval with the project manager:

Familiarize yourself with the approved invoicing procedures and abide by them: Assist in the timely submission of invoicing by Contractors and that all details are received (work order number, PO number, VAT registration number, etc.)

COMPETENCIES/KNOWLEDGE

• Microsoft Excel
• QuickBooks
• Good verbal & written communication skill
• Organising
• Multitasking
• Advance math skills
• Efficiency
• Interpersonal skills

QUALIFICATIONS

• Project Management / Public Administration / Business Administration or related field
• PMP / PRINCE2 certification is a plus
• Professional certification such as PMP (Project Management Professional)
• Strong computer literacy skills in all Microsoft Office programs.