Jobs at TASEZ (Tshwane Automotive Special Economic Zone)

PURPOSE OF THE JOB:

• To provide and execute end user requests as per the TASE procurement plan and other requests not included in the plan.

KEY RESPONSIBILITIES:

• Conduct spend analysis for the construction, infrastructure and operational requirements of the business.
• Ensure adherence to the SCM Policy in line with PFMA and Treasury Regulations
• Engage with divisional executives for the execution of the procurement plan
• Advise business on the best procurement methods for their requirements.
• Track and reconcile the procurement requirements against the approved procurement plan
• Assist business with contracts management
• Develop innovative procurement solutions at a project/business unit/ organisational level
• Analyse supply markets across all categories and provide expert advice on the process.
• Develop procurement strategies each of the business requests as outlined in the procurement plan.
• Assist in identifying risks in all the procurement requests and report the risks to the SCM Manager
• Identify areas where BBBEE and transformation can be promoted in the procurement plan
• Ensure that strict confidentiality is maintained in all procurement and sourcing engagements.
• Assist with the contracts management database
• Capture and assist with the BBBEE records to maintain the TASEZ BEE level
• Familiarise themselves with the procurement plan and come up with plans of consolidating requests to promote commodity buying
• Support the tendering process and facilitate supplier onboarding processes
• Analyse, evaluate and rank proposals received from prospective bidders
• Write recommendations reports to the bid adjudication committee (BAC)
• Come up with negotiation strategies in conjunction with the end user and lead negotiations with suppliers
• Analyse supplier capabilities within the IT, construction, infrastructure categories
• Assist in upholding, promoting, and adhering to SCM internal policies as well as all
• National Treasury prescripts
• Monthly and periodic reporting

RESPONSIBILITIES FOR TENDERS:

• Ensure alignment of all procurement undertaken with TASEZ policies and procedures as well as National Treasury prescripts.
• Preparing list of suppliers to be invited on rotational basis.
• Receiving a Purchase Requisition from the end user.
• Ensure Purchase Requisitions are duly authorised before embarking on any procurement.
• Checking if minimum number of quotations have been received as per SCM Policy.
• Forwarding of Requests for Quotations (RFQ) and Request for Proposals (RFP) to  suppliers.
• Run independently with RFQ processes from end to end.
• Securing venues and scheduling site inspection and briefing meetings and recording minutes thereof.
• Securing venues and scheduling meetings for the Bid Specification Committee and recording minutes thereof.
• Preparing registers for collection of RFP’s and collecting tenders at closing date and storing them securely
• Receiving e-mails from dedicated SCM mailbox.
• Act as secretariate for BSC and BEC 
• Creating purchase orders to recommended suppliers.
• Draft relevant sections of the SLA’s before passing over to the end user.
• Assist end users with any SCM related queries.

REPORTING

• Bi-weekly BBBEE updates and reporting to internal and external stakeholders.
• Timeous quarterly reporting to key stakeholders

QUALIFICATIONS

• Bachelors/BTech Degree (Honours) in Procurement/Supply Chain.
• Management/Commerce/Law or related field of study.

COMPETENCIES
KNOWLWDGE

• Knowledge of Procurement process, particularly in the public sector.
• Knowledge of IT, infrastructure and construction projects
• Extensive knowledge of the CIDB regulations and the FIPDIM

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PURPOSE OF THE JOB:

• To provide and execute end user requests as per the TASEZ procurement plan and other requests not included in the plan.

KEY RESPONSIBILITIES:

• Planning, organising leading and controlling activities to ensure sub-functional objectives are met or exceeded.
• Ensuring effective communication within the department

RESPONSIBILITIES FOR TENDERS:

• Ensure alignment of all procurement undertaken with TASEZ policies and procedures as well as National Treasury prescripts.
• Preparing list of suppliers to be invited on rotational basis.
• Receiving a Purchase Requisition from the end user.
• Ensure Purchase Requisitions are duly authorised before embarking on any procurement.
• Checking if minimum number of quotations have been received as per SCM Policy.
• Forwarding of Requests for Quotations (RFQ) and Request for Proposals (RFP) to suppliers.
• Run independently with RFQ processes from end to end.
• Securing venues and scheduling site inspection and briefing meetings and recording minutes thereof.
• Securing venues and scheduling meetings for the Bid Specification Committee and recording minutes thereof.
• Preparing registers for collection of RFP’s and collecting tenders at closing date and storing them securely
• Receiving e-mails from dedicated SCM mailbox.
• Act as secretariate for BSC and BE 
• Creating purchase orders to recommended suppliers.
• Draft relevant sections of the SLA’s before passing over to the end user.
• Assist end users with any SCM related queries.

TENDER EVALUATION & ADJUDICATION ADMINISTRATION

• Conducting the following activities in terms of the Bid Evaluation Meetings and the
• Bid Adjudication Committee Meetings:
• Secure venues and schedule appointments.
• Circulate agendas.
• Recording of minutes and preparing minutes for signature.
• Prepare attendance registers.
• Circulating confidentiality consent forms.
• Ensure that declaration of interest forms/book are completed.
• Filing of minutes.

TENDER POST- AWARD ADMINISTRATION

• Preparing and distribution letters of appointment and regret letters.
• Checking of file records against SCM Internal Control Checklist and ensuring signed-off by SCM Manager once all is in place.
• Updating information on Purchase Orders according to Business Units for
• Expenditure analysis and reporting purposes.
• Arranging for mailing or couriering of tender’s envelopes that have been unopened.
• Arranging and assisting in the forwarding of records and documents to storage facilities,

RECORD AND MAINTAIN SUPPLIER INFORMATION

• Checking that suppliers are registered on CSD
• Confirming before any award that suppliers are not blacklisted as blacklisted supplier is issued by National Treasury.
• Record – keeping and ensuring information accessibility of suppliers, quotations and tender documents.
• Preparing files for audits
• Ensuring contract/SLA are signed for all purchases where applicable.
• Keeping a register for all RFQs and RFPs
• Updating the contracts register with SCM related information.

QUALIFICATIONS

• National Diploma in Supply Chain Management, Public Management or Administration
• Advantageous: Degree in Supply Chain Management. 

COMPETENCIES & KNOWLEDGE

• Knowledge of Procurement process, particularly in the public sector

ATTRIBUTES

• Ability to work in harmony with co-workers.
• Honesty
• Flexibility
• Strong work ethic
• Persistence & Determination
• Microsoft office Suite
• Attention to details

WORK EXPERIENCE

• 2 Years of Operational Procurement in Public Sector or Private Sector environment

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PURPOSE OF THE JOB: 

• Organize and communicate all the details of projects and specific assignments to team members and serve as a liaison between various team members and the project manager.

KEY RESPONSIBILITIES
General Duties:

• Keep track of scope changes; Keep track of milestones and their achievement; Set up engagements, meetings, and workshops with stakeholders and the project team; Follow up on project team tasks and actions; Manage the calendars for projects; Ensure the project team receives all relevant project documentation; Communicate with team members and the project board; Train new staff members; Prepare assignments for individuals or project teams; File paperwork regularly; Coordinate equipment use, activities, information, and resources; Ensure contracts with service providers and consultants are filed; Co-ordinate sub-contractors; Invoicing submission and control; Report to be submitted as and when required; Implement and adhere to Processes and Procedures; Maintain and ensure service level agreements are adhered to; Report any non-compliance to the Project Manager; Provide feedback and communication to the Project Manager. 

Quality Control:

• Conduct Quality Control Inspections daily and ensure records are kept thereof; Ensure all work is completed as per the scope of work and to quality standards; Development of inspection plans relative to all services around building fabric maintenance as stipulated above; Ensure regular feedback to end user/staff regarding the status of maintenance and completion: Completion and Review of quality reports on a weekly/monthly basis. Manage Contractors: Familiarize with all terms and conditions and performance standards as per Contract/SLA per service; Report any noncompliance as part of performance management; Ensure contractors always adhere to contract/SLA; Ensure effective and project delivery. 

Client Liaison:

• Provide regular task feedback to the Project Manager & Client if instructed to do so; Complete all / an requests and ensure client satisfaction; Provide feedback to the Client.  Invoicing Control: Ensure quotations are received and processed for approval with the project manager:

Familiarize yourself with the approved invoicing procedures and abide by them: Assist in the timely submission of invoicing by Contractors and that all details are received (work order number, PO number, VAT registration number, etc.)

COMPETENCIES/KNOWLEDGE

• Microsoft Excel
• QuickBooks
• Good verbal & written communication skill
• Organising
• Multitasking
• Advance math skills
• Efficiency
• Interpersonal skills

QUALIFICATIONS

• Project Management / Public Administration / Business Administration or related field
• PMP / PRINCE2 certification is a plus
• Professional certification such as PMP (Project Management Professional)
• Strong computer literacy skills in all Microsoft Office programs.