2 X Temp Procurement Officers: (12 Months Fixed - Term Contract) at TASEZ (Tshwane Automotive Special Economic Zone)

PURPOSE OF THE JOB:

• To provide and execute end user requests as per the TASEZ procurement plan and other requests not included in the plan.

KEY RESPONSIBILITIES:

• Planning, organising leading and controlling activities to ensure sub-functional objectives are met or exceeded.
• Ensuring effective communication within the department

RESPONSIBILITIES FOR TENDERS:

• Ensure alignment of all procurement undertaken with TASEZ policies and procedures as well as National Treasury prescripts.
• Preparing list of suppliers to be invited on rotational basis.
• Receiving a Purchase Requisition from the end user.
• Ensure Purchase Requisitions are duly authorised before embarking on any procurement.
• Checking if minimum number of quotations have been received as per SCM Policy.
• Forwarding of Requests for Quotations (RFQ) and Request for Proposals (RFP) to suppliers.
• Run independently with RFQ processes from end to end.
• Securing venues and scheduling site inspection and briefing meetings and recording minutes thereof.
• Securing venues and scheduling meetings for the Bid Specification Committee and recording minutes thereof.
• Preparing registers for collection of RFP’s and collecting tenders at closing date and storing them securely
• Receiving e-mails from dedicated SCM mailbox.
• Act as secretariate for BSC and BE 
• Creating purchase orders to recommended suppliers.
• Draft relevant sections of the SLA’s before passing over to the end user.
• Assist end users with any SCM related queries.

TENDER EVALUATION & ADJUDICATION ADMINISTRATION

• Conducting the following activities in terms of the Bid Evaluation Meetings and the
• Bid Adjudication Committee Meetings:
• Secure venues and schedule appointments.
• Circulate agendas.
• Recording of minutes and preparing minutes for signature.
• Prepare attendance registers.
• Circulating confidentiality consent forms.
• Ensure that declaration of interest forms/book are completed.
• Filing of minutes.

TENDER POST- AWARD ADMINISTRATION

• Preparing and distribution letters of appointment and regret letters.
• Checking of file records against SCM Internal Control Checklist and ensuring signed-off by SCM Manager once all is in place.
• Updating information on Purchase Orders according to Business Units for
• Expenditure analysis and reporting purposes.
• Arranging for mailing or couriering of tender’s envelopes that have been unopened.
• Arranging and assisting in the forwarding of records and documents to storage facilities,

RECORD AND MAINTAIN SUPPLIER INFORMATION

• Checking that suppliers are registered on CSD
• Confirming before any award that suppliers are not blacklisted as blacklisted supplier is issued by National Treasury.
• Record – keeping and ensuring information accessibility of suppliers, quotations and tender documents.
• Preparing files for audits
• Ensuring contract/SLA are signed for all purchases where applicable.
• Keeping a register for all RFQs and RFPs
• Updating the contracts register with SCM related information.

QUALIFICATIONS

• National Diploma in Supply Chain Management, Public Management or Administration
• Advantageous: Degree in Supply Chain Management. 

COMPETENCIES & KNOWLEDGE

• Knowledge of Procurement process, particularly in the public sector

ATTRIBUTES

• Ability to work in harmony with co-workers.
• Honesty
• Flexibility
• Strong work ethic
• Persistence & Determination
• Microsoft office Suite
• Attention to details

WORK EXPERIENCE

• 2 Years of Operational Procurement in Public Sector or Private Sector environment