Temp Supply Chain Management Specialist – (12 Months Fixed - Term Contract) at TASEZ (Tshwane Automotive Special Economic Zone)

PURPOSE OF THE JOB:

• To provide and execute end user requests as per the TASE procurement plan and other requests not included in the plan.

KEY RESPONSIBILITIES:

• Conduct spend analysis for the construction, infrastructure and operational requirements of the business.
• Ensure adherence to the SCM Policy in line with PFMA and Treasury Regulations
• Engage with divisional executives for the execution of the procurement plan
• Advise business on the best procurement methods for their requirements.
• Track and reconcile the procurement requirements against the approved procurement plan
• Assist business with contracts management
• Develop innovative procurement solutions at a project/business unit/ organisational level
• Analyse supply markets across all categories and provide expert advice on the process.
• Develop procurement strategies each of the business requests as outlined in the procurement plan.
• Assist in identifying risks in all the procurement requests and report the risks to the SCM Manager
• Identify areas where BBBEE and transformation can be promoted in the procurement plan
• Ensure that strict confidentiality is maintained in all procurement and sourcing engagements.
• Assist with the contracts management database
• Capture and assist with the BBBEE records to maintain the TASEZ BEE level
• Familiarise themselves with the procurement plan and come up with plans of consolidating requests to promote commodity buying
• Support the tendering process and facilitate supplier onboarding processes
• Analyse, evaluate and rank proposals received from prospective bidders
• Write recommendations reports to the bid adjudication committee (BAC)
• Come up with negotiation strategies in conjunction with the end user and lead negotiations with suppliers
• Analyse supplier capabilities within the IT, construction, infrastructure categories
• Assist in upholding, promoting, and adhering to SCM internal policies as well as all
• National Treasury prescripts
• Monthly and periodic reporting

RESPONSIBILITIES FOR TENDERS:

• Ensure alignment of all procurement undertaken with TASEZ policies and procedures as well as National Treasury prescripts.
• Preparing list of suppliers to be invited on rotational basis.
• Receiving a Purchase Requisition from the end user.
• Ensure Purchase Requisitions are duly authorised before embarking on any procurement.
• Checking if minimum number of quotations have been received as per SCM Policy.
• Forwarding of Requests for Quotations (RFQ) and Request for Proposals (RFP) to  suppliers.
• Run independently with RFQ processes from end to end.
• Securing venues and scheduling site inspection and briefing meetings and recording minutes thereof.
• Securing venues and scheduling meetings for the Bid Specification Committee and recording minutes thereof.
• Preparing registers for collection of RFP’s and collecting tenders at closing date and storing them securely
• Receiving e-mails from dedicated SCM mailbox.
• Act as secretariate for BSC and BEC 
• Creating purchase orders to recommended suppliers.
• Draft relevant sections of the SLA’s before passing over to the end user.
• Assist end users with any SCM related queries.

REPORTING

• Bi-weekly BBBEE updates and reporting to internal and external stakeholders.
• Timeous quarterly reporting to key stakeholders

QUALIFICATIONS

• Bachelors/BTech Degree (Honours) in Procurement/Supply Chain.
• Management/Commerce/Law or related field of study.

COMPETENCIES
KNOWLWDGE

• Knowledge of Procurement process, particularly in the public sector.
• Knowledge of IT, infrastructure and construction projects
• Extensive knowledge of the CIDB regulations and the FIPDIM