Project Coordinator at Wood

Responsibilities

• Contributes to and reviews the project proposal and/or consolidated plan to determine timeframe, funding limitations, procedures for accomplishing the project, staffing requirements, and allotment of available resources to various phases of the project.  
• Defines/designs activities, starting from existing solutions.  
• Provides the interface and maintains a confident relationship with other contributors to the project. 
• Contributes to setting project evaluation parameters.  
• Negotiates minor changes to project scope or specification with the project sponsor/customer.  
• Interacts with the project sponsor/customer at a tactical level.  
• Regularly reviews and reports project progress to senior management and/or the sponsor/customer.  
• May manage relationships with external suppliers at a tactical level. 
• Solves problems requiring investigation and interpretation 
• Conducts kick off meetings and work initiation processes 
• Attends customer meetings and assists with determination of project requirements  
• Assists in the drafting and issuance of project proposals, tenders, budgets, cash flow, plans, procedures and preliminary schedules 
• Prepares project organization charts 
• Chairs progress/site/closeout meetings as appropriate and distribute minutes to all project team members 
• Tracks the progress and quality of work being performed by project team members, assuring outputs meet quality standards and capturing lessons learned  
• Uses project scheduling and control tools to monitor project plans, work hours, budgets and expenditures 
• Effectively and accurately communicates relevant project information to the customer and project team 
• Assists in the review of Contractor quotations 
• Keeps the Project Sponsor/Customer and other stakeholders informed about project status and issues that may impact customer relations, flagging early signs of schedule or budget slippage in order to agree corrective actions. 
• Anticipates and takes pre-emptive action to address potential conflict situations that may impact on project delivery 

Qualifications:  

• Typically requires University degree in relevant technical discipline or equivalent combination of qualifications and experience 

Knowledge, skills and experience: 

• Typically requires 3-8 years in a project delivery environment and have gained; 
• An understanding of metrics and data collection and analysis methods as well as business awareness and ability to develop relationships across the project team to facilitate data collection.