Project Manager (Operational Improvement) at DotModus

**4 MONTH CONTRACT ROLE**

We are looking for a temporary Project Manager for 4 months (June – September 2021) to cover one of two possible posts – Media Platform Implementation or Operational Improvement. When we engage a suitable candidate into one of these roles, we will withdraw the other as we already have flexible internal resource to cover one of these two roles. This job description covers the Project Manager (Operational Improvement) role. 

Role purpose 

Project Management of two important operational improvement initiatives in paid search and client reporting, plus other project management support as required. Involves working with global data and technology SMEs and our brand leaders. 

Key Accountabilities 

Project management (both projects) 

• Creation of project status reports and ongoing status updates to senior stakeholders  
• Creation and update of project and implementation plans  
• Management of RAID log and, proactive escalation and management of existing and emerging risks and issues  

• Ownership of all project documents and meetings ensuring clear agenda and that all actions arising are captured and tracked  
• Co-ordinating, assigning and driving project team activities to ensure project objectives are met  
• Working with SMEs and project stakeholders to define the scope and plans for future project phases and workstreams  
• Ensuring all project deliverables are achieved in line with time, cost and quality criteria 
• Ensure that all stakeholders are fully engaged, consulted and informed as required 

Client reporting project 

• Ongoing project management to ensure all key actions and milestones are achieved and deliverables achieve time, cost and quality criteria 

• Engage with SMEs and contacts from relevant teams to help source and curate relevant content, collate feedback and secure ongoing input for the playbook 
• Communicate and drive adoption of the playbook with SMEs and teams involved in reporting  
• Support the organization and delivery of comms activities to raise awareness of the playbook across the wider business e.g. Media Ops community presentation 

• Provide input / support as required on Media Ops projects/initiatives that require the data foundations playbook input e.g. input to review of Client Transition Playbook 
• Act as 1st level reviewer of assets for the playbook before it goes to the project editor 

Delivery and Implementation 

• Oversee the continued development of the Media reporting best practice toolkit currently in flight 
• Work with SMEs to identify, shape and produce content required for the toolkit 

• Provide quality assurance oversight of all project outputs 
• Maintain and track backlog of future development requirements to enhance the playbook  
• Act as the main custodian of the toolkit and assets specifically ownership of storage and version tracking of the product whilst in development   

Comms & Change management 

• Work with the comms manager to define and plan comms activities 

• Work with the SMEs and project team to onboard target users to the toolkit 
• Help facilitate comms and PR activities to promote the use of the toolkit across the organization
• Ensure delivery of comms and engagement plans to raise awareness and drive adoption of the toolkit 
• Any other change management and embedding activities required to ensure successful adoption of the toolkit 

 Client reporting project 

• Ongoing project management to ensure all key actions and milestones are achieved and deliverables achieve time, cost and quality criteria 
• Engage with SMEs and contacts from relevant teams to help source and curate relevant content, collate feedback and secure ongoing input for the playbook 
• Communicate and drive adoption of the playbook with SMEs and teams involved in reporting  
• Support the organization and delivery of comms activities to raise awareness of the playbook across the wider business e.g. Media Ops community presentation 

Experience Required: 

• 5 years of project and change management experience global matrix/network organizations 
• Demonstrable delivery success in federated environments, managing delivery and influencing change without the benefit of regulatory requirements or formal mandates 
• Media experience preferred, especially media agency experience

Other Requirements: 

You will enjoy working in our team and perform well if you can answer “yes” to the following: 

• Can you get valuable things done even when there are multiple barriers to doing so?  
• Are your default settings energetic, optimistic, actions focused, solutions focused? 

• Can you thrive in a very agile, constantly and rapidly changing environment? 
• Are you a self-starter able to move forward with minimal direction and without full clarity? 
• Can you comfortably manage multiple-tasks? 
• Are you an excellent influencer able to get people, including senior stakeholders, on board with your ideas? 
• Can you communicate clearly, concisely and persuasively (even on technical subjects) with time poor stakeholders? 

• Do you have a strong attention to detail, taking pride in delivering first class outputs? 
• Do you have an 'easy user interface?' 
• Do you intuitively know when to challenge and when to pull back and/or try another route to getting what you need from people? 
• Are you structured, analytical and organized in your approach, getting things done as efficiently and effectively as possible? 
• Are you adept at pulling out approaches and learnings and developing these for use at scale? 

• Are you skilled in use of O365 suite plus recognized project management and analysis tools? 
• Are you hardwired with a mentality of reflect, learn, share, improve? 
• Are you collaborative by nature?  
• Do you prioritize business and team outcomes over your own? 
• Can you work well alone on projects and as part of a team (whether in the office or remotely)?