Project Record Keeping Administrator (Issf Project) at Insurance Sector Education and Training Authority - INSETA

PURPOSE OF THEJOB

• The key purpose of this role is to support the Project Service Provider in the Project Administration and Contract Administration of the Insurance Sector Student Fund (ISSF).

KEY PERFORMANCE AREAS - OUTPUTS
ISSF Project Administration 50%

• Keeping track of all Student records, Co - Funders and Partnership Contracts on the project
• Support the applications process with the employers once the Funding Window has been opened.
• Open an electronic file for all students on the system
• File all documentation related to the project
• File all reports on the learner details, number of learners and payment amounts paid and qualification and learner region.
• Prepare and check the SETMIS report for accuracy for submission to DHET.
• Provide information and documentation as required by DHET and internal and external Auditors.
• Support the project coordinator with travel and accommodation arrangements for all teams travelling in conjunction with the INSETA Travel desk.
• Coordinate the development and update of the online learner portal.

Prepare Contracts and award letters with the Project Coordinator 30%

• Induction will be provided on the details around INSETA contract preparation
• Use contract templates from INSETA and;
• Draft Employer contracts for the project coordinator
• Draft University MOUS for the Project coordinator
• Draft the TVET MOUs for the Project coordination
• Create a register of contracts for the division
• Track and monitor the signing of contracts between all parties
• Read all contracts and provider feedback to the coordinator on any anomalies within the contract that could prejudice INSETA

Project Coordination 10%

• Update and maintain the project dashboard of ISSF project progress.
• Ensure that all project files are up to date with all required, updated documents
• Preparing information for internal, DHET and audits
• Assist with Marketing of the ISSF project on social media

Stakeholder Expectation Management 10%

• Resolve employer queries and complaints in a manner that maintains the stakeholder relationships within the defined timeframes.
• Monitor and update the Student APP / website for the ISSF project

REQUIRED QUALIFICATIONS AND EXPERIENCE
Qualifications
Minimum Requirement:

• A relevant full qualification (NQF Level 5) in Project Management, Administration or another relevant area or similar is required. 

Experience
Minimum Requirement:

• A minimum of 1 year experience in administration
• Requirement experience: Project Management, Record keeping and Administration

REQUIRED KNOWLEDGE AND SKILLS
Knowledge

• Minimum Requirement: Knowledge and understanding of the SETA environment.
• Preferred Requirement: Knowledge and understanding of Projects.

Skills

• Minimum Requirement: Attention to detail, ability to work under pressure and meet deadline under challenging circumstances.