Property Portfolio Specialist - JHB at Phaki Personnel Management Services

Our Client in Braamfontein is looking to hire a Property Portfolio Specialist to be Accountable and responsible for the Management and Coordination of the companys fixed owned and leased property.

Requirements

• Recognised Degree / Diploma in Real Estate, Property Management / Law, Public Administration or equivalent.
• Registration with Estate Agency Affairs Board will be advantageous.
• Ten (9) years property management experience within a national organisation, five (4) of which at Management level.
• In depth knowledge of property portfolio management discipline and how to implement and leverage these within a national environment.
• Working knowledge of PFMA regulatory framework, National Treasury Regulations, Legal Aid Act and other relevant Statutes,
• Working knowledge of King III code of Corporate Governance
• Functional ability in utilisation of electronic systems and technologies
• Able to create “functional integration” between companys operational needs and its users
• Able to partner with Management to support the achievement of strategic objectives through effective facilities provisions.
• Effective working relationship with management and other business units nationally.
• Excellent organisational, planning and resources allocation skills, business acumen and the ability to deal with demanding compliance issues and meet demanding deadlines, while managing projects optimally.
• Financial and Administrative skills to ensure value add deliverables.

Responsibilities

• In partnership with M/Exco and Senior Management, lead research, review and develop company’s Property Management strategy, policy, plan and standard operating procedures to ensure that resources are economically and optimally utilised.
• Manage company‘s immovable property portfolio, including tendering process for acquisition of new properties, procurement of refurbishment, procurement of office leases and contracts thereof.
• Liaising with landlords for leased property, service providers and contractors.
• Ensure that the space occupied is as per the national operations space specifications especially for all new offices.
• Attending to all operations and maintenance issues for the property portfolio
• Manage rental rates to ensure market related and cost effectiveness
• Manage and ensure that the BAC reports for procurement and renewal of leases are prepared, submitted and approved.
• Manage lease information to align with what has been agreed upon by landlord and tenant.
• Manage the co-ordinate to ensure that the new buildings are properly refurbishment as per tenant specification.
• Ensure building compliance with building regulations, that landlords adhere to their end of the bargain on maintenance issues.
• Manage record keeping of all property database, all contract and all agreements and related information.
• Manage branding and signage in all companys offices.
• Manage internal and external queries relating of office accommodation and ensure timeously response and to the client’s satisfaction.
• Report on a monthly/quarterly basis both verbal and written to all committees and to management as and when required.