PRP Administrator at Bidvest Prestige

ROLE PURPOSE

• To control variances highlighted by the PRP system, to ultimately reduce wage costs year on year. To highlight through analysis via weekly and monthly reporting any variances, anomalies and non-compliance that require corrective action.

MAIN OUTPUTS
New Contracts:

• Loading buildings
• Granting access to users
• Linking area and OPS
• Create shift plan
• Linking employees to correct team and shift
• Arranging installation of devices

Cancelled contracts:

• Arrange device to be removed and returned to relevant regions, or warehoused for re-purpose
• Building to be de-activated on PRP

Maintaining:

• On-going shift corrections
• On-going building corrections
• On-going employee corrections
• Adding and removing users

Daily checking:

• Exception status on roster and status
• Shift hours in line with costing hours
• Report 107.7 – Hours calculated
• Report 110 – Status Exception
• Report 161 -Ad Hoc payments
• Report 164 – Hours worked, when resource placed
• Report 327.7 – User login
• Report 507 – Operations dashboard

Weekly Reporting:

• Report 110 – status exception report to be sent to Ops, managers, regional wage admin & GM’s
• Report 107.7 – status report to be sent to Ops managers, regional wage admin & GM’s
• Report 164 – Hours worked to be sent to Ops managers, RI”s

General:

• On-going training to operations managers, wage admin, GM’s and ME’s. Identify training needs and conduct
• Assisting to resolve queries
• On-going meeting with PRP to improve systems, communication and compliance
• Reduce year on year the reliance on PRP in order to mitigate costs
• Assisting Operations Teams and wage administrators with daily queries
• Adhere to company policies
• Effective communication at all levels
• Implementation and upgrade of existing system and controls

QUALIFICATIONS AND SKILLS

The Applicant must meet the following requirements:

• National Diploma / Degree in Finance / Financial Accounting
• Matric (Senior Certificate)
• Valid SA Driver’s License
• 3yrs relevant experience
• MS Word, MS Excel, MS Powerpoint, MS Project & MS Outlook (Intermediate skill level)

FUNDAMENTAL COMPETENCIES

• Initiative/Proactivity
• Deadline Driven & Highly Motivated
• Stress Tolerant
• Excellent Written Communication
• Customer Focus
• Negotiation Skills
• Analytical Skills
• Planning/Scheduling/Objective Setting
• Teamwork & Partnering
• Relationship Building
• Interactive Reasoning
• Excellent Oral Communication