Purchasing Officer (Cape Town) at Sun International

Job purpose

• Responsible for analyzing business requirements and product trends; coordinating procurement activities for the business unit, and managing supplier relationships, in line with Company standards and regulations

Key Performance Areas

Procurement Consulting

• Consult with business managers with regards their procurement requirements; product specifications; product performance; challenges; and future plans
• Proactively communicate on new product research and market trends around new products in the industry with relevant stakeholders in the business operations
• Interpret and present results from analyses to business, providing insights out of data to support the business in making decisions around products and new business services and opportunities
• Make recommendations around the best product and costing in line with brief received
• Discuss and debate best product options, providing the pros and cons of evaluated products
• Conduct quality assurance on products received
• Reconcile discrepancies between the expectations of management and information presented in reports
• Support business operations to resolve any problems and/or disputes within agreed times and SLA
• Follow-up with business around satisfaction; as well as any quality issues being experienced
• Monitor contracted products to ensure compliance against supplier agreements
• Feedback to Group procurement on any issues and challenges

Product Research & Analysis

• Conduct spend analyses and validate routine commodities
• Make use of analytics and interpretation of business intelligence data to identify trends in product performance and return on investment to facilitate business decisions around customer preferences and feedback on products and services
• Research product and package options, ensuring a thorough analysis and statistics of Market trends and options, relative to the business requirements (incl. the introduction of new and/or alternative suppliers)

Procurement

• Follow-up with suppliers on quotations, mode of shipping, and delivery time
• Order goods such as office supplies on a continuing basis in order to maintain certain inventory levels
• Obtain quotes, raise purchase order requisitions and generate purchase orders as may be required;
• Checks invoices for accuracy, and authorizes the accounts payable department to issue payment
• Works within a given budget to purchase goods and services for the unit
• Register projects, and maintain updated data on products and deliveries in the system and provide reports to business as may be required
• Monitors that products are delivered in a timely manner, and that the quality of the goods received is satisfactory

Stakeholder Engagement

• Liaise and maintain regular communication with the Group procurement team and business unit operations around their expectations; evaluation of current products and suppliers
• Be proactive in obtaining feedback from business operations around product performance and services being provided by specific suppliers
• Conduct market research and conduct competitor analyses around latest trends and opportunities in the field
• Present findings and recommendations to Group procurement team
• Keep up to date and maintain knowledge levels with latest trends in products, legislation and regulations

Requirements

Education

• CIPS accredited Advanced Certificate in Supply Chain Management / Procurement

Experience

• At least 3 years related experience in a tactical procurement position or as a buyer
• Exposure or experience preferably within the Gaming/Hospitality industry;
• Experience with IFS ERP would be a distinct advantage.

Skills and Knowledge

• Analytical and diagnosing data
• Reviewing - Assessing and evaluating feasibility; assessing compliance; efficiencies
• Checking and attention to detail
• Negotiation skills
• Influencing
• Building Positive Working Relationships
• Customer Centricity & Stakeholder focus
• Positive attitude and drive for success
• Ability to work without supervision
• Problem solving skills and innovative mind-set
• Integrity
• English written and verbal communication skills
• Numerical skills (calculations)
• Report writing skills
• Knowledge of Business operations and product specifications
• F&B and Gaming Product Procurement
• Computer literacy - proficient in MS Office (and advanced ** Excel); Qlikview and ERP systems
• Keep abreast of new developments in the procurement field
• Business acumen
• BBBEE requirements