QC Business Supporter at Aspen Pharma Group

Job purpose

• Provision of business support on all aspects of the area’s work
• Coordination and execution of administrative functions within the Quality area.

Responsibilities

Administrative support

• Provide input into work activities and priorities for the unit.
• Monitor adherence to schedules and report absences.
• Coordinate project and office services.
• Perform advanced administrative, operational, customer support and computational tasks.
• Prepare, compile and release documentation to external departments.
• Prepare and capture completed job cards.
• File job cards for long term record keeping.
• Load maintenance packages on system.
• Assist with ensuring PPM related compliance.
• Update, edit and/or format SOPs when required.
• Order/ buy stationery and consumables as and when required.
• Perform any other administrative tasks related to work area as and when required.

Lab Materials Management

• Coordinate with lab and buyers to ensure stock of chemicals, standards and lab consumables are adequate

Reporting and record keeping

• Consolidate documents.
• Maintain and update records and systems as required.
• Retrieve documentation and records to facilitate query resolution

Stakeholder relations

• Communicate with internal stakeholders to achieve work objectives, maintain relationships and to assist and convey information.

Requirements

Skills Required

• Grade 12 with 3 to 6 years’ administrative experience or 2-year Diploma with 1 to 3 years’ administrative experience

Specific job skills

• Broad working knowledge of concepts, terminology and specialized admin requirements to support area of responsibility.

Competencies

• Information Gathering
• Pragmatic Action
• Meeting Deadlines
• Finalizing Outputs
• Maintaining Accuracy