Quality Assurance Administrator at Southern Oil (Pty) Ltd

Responsibilities

Legal requirements

• Review and update food safety & quality acts, standards and regulations.
• Registrations, certification and legal compliance.
• Assisting with External Audit compliance and regulatory aspects

Training

• Assisting with compiling of training /awareness material relating 
•  Assist with training and internal refresher training of food handlers.
•  Assist with the verification of training effectiveness.

Documentation

• Continuously updating food, safety and quality documentation as requested
• Compiling of checklists, registers, work instructions, other documentation and or policies and procedures when requested
• Filing and control of documents
• Ensure compiled and completed minutes from the Food Safety Meetings are communicated and follow is conducted on action plans
• Client/Customer documentation (specifications, pif’s, certifications, questionnaires, supplier documentation) required to be completed timeously

Internal Audits

• Assist with gathering of information
• Compiling of audit reports
• Summarising findings
• Follow up on corrective actions
• Identify areas for improvisation that enables continuous improvement

TQM System

• System Administrator
• Managing TQM  Reports and Summaries
• Uploading documents/actions and follow up on outstanding actions
• Assist with recording, updating and communication
• Effective handling of process (receive, investigate, directing to relevant parties, feedback and closing off).
• Assist with implementing and verification of corrective actions
• Customer Complaints, Rejections, External and Internal Audit corrective action follow up and closure of reports
• Food Safety & Hygiene Culture
• To determine the current status of the food safety culture in the company
• Ensure activities and plan according to timelines and deadlines
• Establish an effective FS Culture by fulfilling requirements
• Effectively monitor and maintain and ongoing FS Culture

Trending and Data Analysis

• Compiling of data and information for continuous improvement
• Compiling of data and trending for customer quality analysis
• Data Management for internal processes and internal interested parties

Health and Safety

•  Participate in safety forums and attend relevant training/programmes
• Report all safety incidents to the relevant people
•  Comply with safety policies and procedures
• Always wear protective clothing (where applicable

Requirements

•  Excellent command of English ,both written and oral
•  High degree of computer literate (MS Word and Excel)

The following would be advantageous:

• Tertiary qualification in chemistry, quality management and/or food science area.
• Course/Certificate in Internal Auditing
• Course/Certificate in GMP & Pre requisite programmes
• Course/Certificate in ISO14001:2015 Implementation
• Auditing Diploma
• 1 Years experience in the food industry or equivalent