Latest Jobs at Southern Oil (Pty) Ltd

Responsibilities

• To supervise and lead the dispatch team in the day to day operational activities to ensure that the following tasks are performed according to company standards and in time.

Procedures:

•  Ensure all procedures for the loading and offloading of trucks and the wash bay are up to date and applicable to the operational workings of the company
• Ensure all staff old and new are trained on all the applicable dispatch and wash bay procedures and that regular refreshment training is provided
• Ensure that all relevant training records are presented to the Quality Manager in due course

Equipment

• Ensure that all loading and offloading equipment, fittings and pipes are regularly checked and serviced to ensure optimal performance and meets the food and safety standards of the company
• Ensure all wash bay equipment is regularly checked and serviced to ensure optimal performance and meets the food and safety standards of the company

Loading of trucks:

• Ensure vehicle availability according Sales Operations requirement
• Ensure that all trucks are inspected and that all inspection sheets are completed before loading commences
• Ensure that all filter inspection sheets are completed and submitted when loading oil trucks

Wash bay:

• Ensure that all incoming SOILL trucks are washed and inspected as per food safety and QC standards
• Ensure all truck fittings are washed and returned to the specific trucks for dispatch to the drivers
• Ensure all cans and flow bins are washed and inspected as per food safety and QC standards
• Ensure the wash bay is clean and waste free at all times
• Report problems with the wash bay to the QC Manager and Maintenance Manager

Personnel Management :

• Administrate the shift system and manage leave of subordinates to ensure fluent functioning of dispatch at all times
•  Authorise overtime for all subordinates
• Lead, motivate and inspire the dispatch team in order to ensure that discipline, top performance and productivity of the team is achieved continuously.
• Investigate non-conformances with regards to the loading and off-loading of trucks and loads and suggest solutions to be implemented.

Inventory control:

• Will be responsible for all the cleaning stock in the wash bay 
• Will report all deviations to Agriculture Resource Manager daily         

Housekeeping:

• To take ownership of the premises’ housekeeping and cleaning according to food safety standards, routine inspections and reporting of non- conformances in this regard to the food safety team.
• Will ensure all site cleaning and waste removal activities are performed according waste management program.
• Ensure all cleaning programs are implemented.
•  Ensure all housekeeping inspections are up to date.
• Arrange for effective waste removal.

 Health and Safety

• Participate in safety forums created by Soill for example safety meetings and safety talks
•  Follow-up on any activities assigned through safety meetings / committees / representatives / management
• Report all safety incidents to the relevant people
•  Attend safety education and refresher programmes
• Comply with safety policies and procedures at Soill
•  Distribute safety information as and when required
• Wear protective clothing (where applicable) at all times

Requirements

Qualification and Experience

• Grade 12
• Degree/Diploma in Transport Management/Supply Chain would be an advantage
• Computer literacy i.e., MS Word, MS Excel and experience in computerised accounting packages e.g.  SAP system.

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Responsibilities

• Controls vehicle movements into and out of the site, as well as the safe parking into allocated bays.
• Ensures the adherence to site SOP’s during the loading and off-loading of all vehicles
• Ensures that loading and off-loading times, in addition to health and safety standards are always maintained
• Perform regular job observations
• Actively promotes the Group goal of continuous improvement by recommending changes to SOP’s to the benefit of the business when noted
• Ensures that all product transfers and tank dips are strictly controlled and 100% accurate
• Ensures that written instructions are completed for every stock movement and distributed timeously to the correct department.
• Performs regular checks on the effluent system, grease trap and other drains
• Ensure loading bays are thoroughly cleaned before close of business daily

Health and Safety

• Participate in safety forums and attend relevant training/programmes
• Report all safety incidents to the relevant people
• Comply with safety policies and procedures
•  Wear protective clothing (where applicable) at all times

Employee management and development

• Ensure overall compliance to relevant procedures and policies
• Ensure that all team members have clearly defined job profiles
• Regular goal reviews are completed to assess achievement of results
• Support, coaching and mentoring is continuously provided to ensure that objectives are met
• Appropriate allocation of resources to meet operational demands
• Ensure adequate succession planning in order to meet ongoing and anticipated business requirements

Requirements

Qualification and Experience

• Grade 12
• At least 2 years of relevant working experience
• Technical understanding and experience in the operational and maintenance environment recommended

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Responsibilities

• Ensure the correct calculation of quantities of antioxidants are recorded on the load sheets.
• Ensure that each customer has a fully and correctly completed Test Report.
• Responsible for operating sensitive laboratory equipment.
• Daily and weekly verification checks in the Laboratory.
• Inspection of goods received and raw materials.
• Management of retainer and shelf-life samples.
• Preparation of chemical solutions and standards.
• Strict adherence to Laboratory Rules and Regulations.
• Involvement with all Laboratory projects for Production.
• Assist in the training and verifying of new Laboratory trainees.
• Ensure continuous housekeeping within the Laboratory.
• Handling and monitoring Critical Control Points and Operational Prerequisite Plans.
• Verification activities.
• Trending, data analysis and reporting.
• Corrective action implementation and verification.
• Order laboratory consumables as required.
• Updating customer and supplier list.
• Updating and maintaining document control register.
• Weekly inspection of all operation and lab files as well as registers.

External microbiology testing

• Ensure samples are submitted for microbiology testing as per specific customer requirements.
• Ensure all results are sent to customers
• Ensure invoices are signed off and customers are invoiced accordingly.
• PCB testing: Ensure bi-annual PCB testing takes place.

Internal and external Audits/Inspections

• Assist with gathering information
• Maintaining systems
• Corrective action verification

Customer complaints/Rejections

• Assist with investigation 

Health and Safety

• Participate in safety forums created by Soill for example safety meetings and safety talks
• Follow-up on any activities assigned through safety meetings / committees / representatives / management
• Report all safety incidents to the relevant people
• Attend safety education and refresher programmes
• Comply with safety policies and procedures at Soill
• Distribute safety information as and when required
• Wear protective clothing (where applicable) at all times

Requirements

Qualification and Experience

• A tertiary qualification in Food Science, National Diploma in Analytical Chemistry will be an advantage.
• Experience in Quality systems in the food industry will be to the candidate`s advantage
• Minimum of 2 years’ relevant working experience
• Computer literacy in MS Office

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Responsibilities

Legal requirements

• Review and update food safety & quality acts, standards and regulations.
• Registrations, certification and legal compliance.
• Assisting with External Audit compliance and regulatory aspects

Training

• Assisting with compiling of training /awareness material relating 
•  Assist with training and internal refresher training of food handlers.
•  Assist with the verification of training effectiveness.

Documentation

• Continuously updating food, safety and quality documentation as requested
• Compiling of checklists, registers, work instructions, other documentation and or policies and procedures when requested
• Filing and control of documents
• Ensure compiled and completed minutes from the Food Safety Meetings are communicated and follow is conducted on action plans
• Client/Customer documentation (specifications, pif’s, certifications, questionnaires, supplier documentation) required to be completed timeously

Internal Audits

• Assist with gathering of information
• Compiling of audit reports
• Summarising findings
• Follow up on corrective actions
• Identify areas for improvisation that enables continuous improvement

TQM System

• System Administrator
• Managing TQM  Reports and Summaries
• Uploading documents/actions and follow up on outstanding actions
• Assist with recording, updating and communication
• Effective handling of process (receive, investigate, directing to relevant parties, feedback and closing off).
• Assist with implementing and verification of corrective actions
• Customer Complaints, Rejections, External and Internal Audit corrective action follow up and closure of reports
• Food Safety & Hygiene Culture
• To determine the current status of the food safety culture in the company
• Ensure activities and plan according to timelines and deadlines
• Establish an effective FS Culture by fulfilling requirements
• Effectively monitor and maintain and ongoing FS Culture

Trending and Data Analysis

• Compiling of data and information for continuous improvement
• Compiling of data and trending for customer quality analysis
• Data Management for internal processes and internal interested parties

Health and Safety

•  Participate in safety forums and attend relevant training/programmes
• Report all safety incidents to the relevant people
•  Comply with safety policies and procedures
• Always wear protective clothing (where applicable

Requirements

•  Excellent command of English ,both written and oral
•  High degree of computer literate (MS Word and Excel)

The following would be advantageous:

• Tertiary qualification in chemistry, quality management and/or food science area.
• Course/Certificate in Internal Auditing
• Course/Certificate in GMP & Pre requisite programmes
• Course/Certificate in ISO14001:2015 Implementation
• Auditing Diploma
• 1 Years experience in the food industry or equivalent

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Responsibilities

• Responsible for the accurate scanning of all inbound and outbound stock
• Responsible for the conversion of holding codes to normal codes on products
• Report time movement of trucks
• Ensure that trucks are loaded according to slot bookings and report out of slot bookings
• Responsible for the checking the accuracy of all inbound and outbound documentation
• Processing of warehouse/batch transfers
• Coordinating the picking of stock
• Linking stock to trucks (Inhouse System)
• Chep Controller
• Responsible for stock counts, capturing of data and relevant inspections
• Daily administrative duties
• Housekeeping

 Health and Safety

• Participate in safety forums created by Soill for example safety meetings and safety talks
• Follow-up on any activities assigned through safety meetings / committees / representatives / management
• Report all safety incidents to the relevant people
• Attend safety education and refresher programmes
• Comply with safety policies and procedures at Soill
• Distribute safety information as and when required
• Wear protective clothing (where applicable) at all times

Requirements

Qualification and Experience

• Grade 12 or equivalent
• Relevant working experience within a warehouse would be advantageous
• Computer Literacy on MS Office Packages
• Knowledge of SAP advantageous