Dispatch Manager at Southern Oil (Pty) Ltd

Responsibilities

• To supervise and lead the dispatch team in the day to day operational activities to ensure that the following tasks are performed according to company standards and in time.

Procedures:

•  Ensure all procedures for the loading and offloading of trucks and the wash bay are up to date and applicable to the operational workings of the company
• Ensure all staff old and new are trained on all the applicable dispatch and wash bay procedures and that regular refreshment training is provided
• Ensure that all relevant training records are presented to the Quality Manager in due course

Equipment

• Ensure that all loading and offloading equipment, fittings and pipes are regularly checked and serviced to ensure optimal performance and meets the food and safety standards of the company
• Ensure all wash bay equipment is regularly checked and serviced to ensure optimal performance and meets the food and safety standards of the company

Loading of trucks:

• Ensure vehicle availability according Sales Operations requirement
• Ensure that all trucks are inspected and that all inspection sheets are completed before loading commences
• Ensure that all filter inspection sheets are completed and submitted when loading oil trucks

Wash bay:

• Ensure that all incoming SOILL trucks are washed and inspected as per food safety and QC standards
• Ensure all truck fittings are washed and returned to the specific trucks for dispatch to the drivers
• Ensure all cans and flow bins are washed and inspected as per food safety and QC standards
• Ensure the wash bay is clean and waste free at all times
• Report problems with the wash bay to the QC Manager and Maintenance Manager

Personnel Management :

• Administrate the shift system and manage leave of subordinates to ensure fluent functioning of dispatch at all times
•  Authorise overtime for all subordinates
• Lead, motivate and inspire the dispatch team in order to ensure that discipline, top performance and productivity of the team is achieved continuously.
• Investigate non-conformances with regards to the loading and off-loading of trucks and loads and suggest solutions to be implemented.

Inventory control:

• Will be responsible for all the cleaning stock in the wash bay 
• Will report all deviations to Agriculture Resource Manager daily         

Housekeeping:

• To take ownership of the premises’ housekeeping and cleaning according to food safety standards, routine inspections and reporting of non- conformances in this regard to the food safety team.
• Will ensure all site cleaning and waste removal activities are performed according waste management program.
• Ensure all cleaning programs are implemented.
•  Ensure all housekeeping inspections are up to date.
• Arrange for effective waste removal.

 Health and Safety

• Participate in safety forums created by Soill for example safety meetings and safety talks
•  Follow-up on any activities assigned through safety meetings / committees / representatives / management
• Report all safety incidents to the relevant people
•  Attend safety education and refresher programmes
• Comply with safety policies and procedures at Soill
•  Distribute safety information as and when required
• Wear protective clothing (where applicable) at all times

Requirements

Qualification and Experience

• Grade 12
• Degree/Diploma in Transport Management/Supply Chain would be an advantage
• Computer literacy i.e., MS Word, MS Excel and experience in computerised accounting packages e.g.  SAP system.