(Re-Advert) Administration Assistant at Agricultural Research Council

Job Description

 Administrative (secretariat) office services

• Ensure various administrative tasks for the nutrition team at API. 
• Meetings: arrangements, agendas, attendance registers, minutes, relevant documents, venues, and refreshments when needed.               
• Copier/Printer: Monitor responsible usage, Stationery controlled with project numbers. 
• Procurement 
• Ensure travel arrangements, SAGE requisitions, quotations, bookings, orders, tickets, GRNs and invoices. 
• Stationery: manage, orders, monthly stock count, and issue on SAGE. 
• Petty Cash: withdrawals, approvals for purchases, summaries, budget sheets, requisitions, slips, control, purchases. 
• Procurement: all requisitions on SAGE, queries, quotations, orders, invoices and GRNs. Liaise with suppliers.
• Compile submissions as needed.
• Supervision 
• Supervise responsible persons for various stores, monthly stock-count, equipment, and quarterly asset checks.
• Supervision of cleaner appointed by contractor. 

Ad hoc

• Stores: Updating of monthly stock lists and quarterly asset check lists. 
• Electronic equipment: supervising usage, signing out system and maintenance, make sure it's in working order on return.           
• ITC: replacing toners, assisting with printer problems, server room log,
• Server problems, liaising with ITC department.            
• Assist with maintenance of office building.                
• Assist in preparations for exhibitions, model-building, and manning of exhibitions.
• Other tasks. Use own initiative in terms of activities and tasks that can be performed in and around the offices and buildings as well as with other work.

Liaison

• Liaise with the department regarding maintenance of building, transport matters and various others.
• Liaise with suppliers, contractors (e.g., cleaning), stakeholders and project co-workers.
• Protect and support ARC IP and ITC policies.
• First aid kits, fire-extinguisher services, raising awareness, cooperating with Glen wellness group.

Job Requirements

• National Senior Certificate (Grade 12) with 5 years administrative experience.
• Administration/Secretarial Diploma will be an added advantage. 
• Experience in working on ESS and/or SAGE will be an added advantage.
• Prior experience in project administration will be beneficial.
• Prior experience in petty cash management will be an advantage.
• Good Interpersonal skills.
• Telephone etiquette.
• Proficiency in MS Office,      
• Excellent Communication skills (verbal and written).
• Interpersonal skills.  
• Ability to deliver excellent customer service, externally and internally as well as maintaining confidentiality.
• Experience in handling multiple tasks.
• Ability to make informed decisions quickly and execute those decisions with confidence.
• Proven experience in working with large teams. 
• The ability to respect and maintain confidentiality.
• Skilled to work as part of the team as well as independently.
• In possession of a valid SA driver’s license.
• Experience in ISO 17025 and working in an accredited laboratory, will be an advantage

CLOSING DATE FOR APPLICATIONS: 09 MARCH 2026