Re-Advertisement: Personal Assistant to The Chief Operations Officer at Agribusiness Development Agency

 Minimum requirements:

• Secretarial Certificate or relevant National Diploma
• 3 years experience supporting at the executive level
• Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology
• Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition and grammar
• Knowledge of processors, electronic equipment, and computer hardware and software including applications
• Knowledge of business and management principles involved in strategic planning, resource allocation, human resources, leadership technique, production methods and coordination of people and resources
• Knowledge of relevant legal prescripts
• A valid drivers licence

Key Responsibilities and Duties:

• Managing the diary for the Chief Operations Officer.
• Rendering administrative support to the Chief Operations Officer.
• Performing general office duties such as ordering supplies, and maintaining records, and management systems.
• Attending to routine office correspondence.
• Ensuring that senior managers within ADA are notified on time about meetings, news and notices.
• Dealing with telephone calls and attending to office visitors.
• Ensuring effective and efficient communication within ADA as well as with other stakeholders.
• Arranging and organising meetings as directed by the Chief Operations Officer.
• Liaising with all Regional Offices and District Offices on behalf of Chief Operations Officer.
• Screening messages and mail for the Chief Operations Officer.
• Communicating with service providers and stakeholders on behalf of the Chief Operations officer.
• Preparing agendas and making arrangements for committee, and other meetings.
• Taking and typing minutes and reports of all events.
• Compiling, transcribing, and distributing minutes meetings.
• Following up on return dates.
• Making travel arrangements.
• Preparing PowerPoint presentations.
• Opening, sorting and distributing incoming correspondence, including faxes and email.
• Filing and retrieving corporate documents, records, and reports.
• Conduct research, compile data, and preparing papers for consideration and presentation by executives and committees.
• Interpreting and understanding administrative and operating policies and procedures.
• Adhoc duties required by the incumbent’s supervisor.