Re-Advertisement: Project Coordinator: TASEZ Training Academy at TASEZ (Tshwane Automotive Special Economic Zone)

KEY RESPONSIBILITIES 

• General Duties: Keep track of scope changes; Keep track of milestones and their achievement; Set up engagements, meetings, and workshops with stakeholders and the project team; Follow-up on project team tasks and actions; Manage the calendars for projects; Ensure the project team receives all relevant project documentation; Communicate with team members and the project board; Train new staff members; Prepare assignments for individuals or project teams; File paperwork regularly; Coordinate equipment use, activities, information, and resources; Ensure contracts with service providers and consultants are filed; Co-ordinate sub-contractors; Invoicing submission and control; Report to be submitted as and when required; Implement and adhere to Processes and Procedures; Maintain and ensure service level agreements are adhered to; Report any non-compliance to the Project Manager; Provide feedback and communication to the Project Manager. 
• Quality Control: Conduct Quality Control Inspections daily and ensure records are kept thereof; Ensure all work is completed as per the scope of work and to quality standards; Development of inspection plans relative to all services around building fabric maintenance as stipulated above; Ensure regular feedback to end user/staff regarding the status of maintenance and completion: Completion and Review of quality reports on a weekly/monthly basis. Manage Contractors: Familiarize with all terms and conditions and performance standards as per Contract/SLA per service; Report any non-compliance as part of performance management; Ensure contractors always adhere to contract/SLA; Ensure effective and project delivery.
• Client Liaison: Provide regular task feedback to the Project Manager & Client if instructed to do so; Complete all / any Client requests and ensure client satisfaction; Provide feedback to the Client.
• Invoicing Control: Ensure quotations are received and processed for approval with the project manager: Familiarize yourself with the approved invoicing procedures and abide by them: Assist in the timely submission of invoicing by Contractors and that all details are received (work order number, PO number, VAT registration number, etc.) 

QUALIFICATIONS

• Bachelor’s degree (or equivalent) in relevant field 
• BSc in Business Administration or related field 
• PMP / PRINCE2 certification is a plus 
• Professional certification such as PMP (Project Management Professional) 
• Strong computer literacy skills in all Microsoft Office programs. 

WORK EXPERIENCE 

• Minimum 3 years of experience in project coordination 
• Experience in coordinating teams and clients 
• Proven success in a corporate setting, working with all levels of management 
• Strong written, verbal, and presentation skills