Readvertisement: Senior Accounts Payable Officer at The South African Weather Service (SAWS)

Job summary:

• To provide support and assistance to the Accounts Payable Supervisor in the execution of his/her functions in terms of the PFMA, Treasury Regulations and SAWS Act through effective and efficient processing of invoices, S & T claims, student related payments and general administration of the Accounts Payable processes of SAWS.

Key performance areas:

• Ensure invoices are verified for correctness and that the relevant documents for the payment of invoices are in place and approved in accordance with the Delegation of Authority
• Ensure that all documents for payment of service providers are compliant with the prescripts of the PFMA & National Treasury, SARS for VAT purposes where applicable, other statutory regulations and GRAP.
• Ensure that all payments are accurately updated on the Accounting System to ensure correctness of reconciliation.
• Ensure that the payment of monthly expenses are processed.
• Reconcile supplier statements against supplier ledger monthly
• Complete payment requisitions for each invoice in preparation of payments
• Ensure that payment batches are properly captured and checked to ensure accuracy before they are sent to the Accounts Payable Supervisor for final review

Public Document

• Review and approve all Subsistence and Travel claims processed by the Office Administrators on the Accounting System
• Ensure that the correct supporting documents are attached before submitting the payment batch to the Accounts Payable Supervisor for approval.
• Review and verify employees’ Subsistence and Travel allowances claims and advances for compliance in accordance with the approved rates issued by SARS and as contained in the SAWS
• Travel and Subsistence Allowance Policy
• Ensure that the travel invoices are reviewed and processed in line with National Travel Policy
• Framework & NT 2 Instruction of 2016/2017 ensured.
• Ensure that for all international travelling claims that the foreign currencies used are in line with the prevailing exchange rates at the time of the proposed claim.
• Ensure that claims/ advances are processed in time to ensure timely payments.
• Payment queries regarding S&T’s and advances handled effectively and efficiently within the required timeframe.
• Liaise with external service providers on specific queries on invoices and statements.
• Resolve queries with managers on invoices.

Minimum Requirements:

• Diploma in Accounting, or Finance
• A Bcom Degree in Accounting or equivalent will be an added advantage.
• Three years related work experience in a similar role.
• Knowledge of Accounts Payable practices, the Public Management Finance Act and Treasury

Regulations

• Knowledge of NET Suite will be an added advantage