Receptionist/Admin Learner at Givaudan

Purpose

• To welcome visitors and manage incoming calls, ensuring that each interaction is handled promptly, courteously, and with accuracy.

Core Responsibilities

Visitors

• Welcome and assess visitors upon arrival to determine the purpose of their visit. Issue visitor passes, maintain accurate visitor logs, and notify the relevant employee or department of their arrival, or guide them to the appropriate location. Respond to routine inquiries from internal and external contacts.

Telephone Management

• Answer and route incoming calls to the appropriate recipients or take and accurately distribute messages.

Office/Admin Support

• Coordinate the booking of meeting rooms and ensure required equipment and materials (such as projectors, flipcharts, pens, and paper) are available. Manage the sending, receiving, and distribution of mail and courier packages. Order and replenish office supplies, maintaining adequate stock levels in supply rooms.

Academic Background

• Grade 12