Receptionist / Administration Assistant at AVI Limited

Job Specification:

Key Performance Areas:

• Receives visitors and notifies relevant persons
• Maintains and manages the reception area and surrounding areas, including meeting rooms
• Manages main switchboard and reception area telephone, including answers and addresses telephone enquiries, alternatively redirects to appropriate persons
• Receives and signs for deliveries, including business and personal deliveries for employees, alternatively ensures employees are called to take accept personal deliveries
• Manages and monitors all required courier and driver deliveries and collections
• Orders stationery and other general office supplies as required, including beverages for the downstairs kitchen
• Manages meeting room calendars
• Assists with staff and executive functions
• Assists with general administration and filing as required, including assisting the PA to the CEO, assisting the Company Secretary with preparation, and archiving of board and board committee packs, and assisting the legal department with filing of agreements on the contract management system
• Assisting with general office and building management, such as reporting damages, callouts to contractors, etc.
• Other ad hoc duties as may be required of a receptionist in the Head Office of a large, listed corporate 

Minimum Requirements:

Experience:                                                                   

• At least 3 (three) years’ experience in a corporate environment as a Receptionist and general administrative assistant 

Qualifications:

• Grade 12 / Matric
• A secretarial Diploma would be advantageous 

Additional Requirements

• Good English language skills, both verbal and written
• Good telephone manner
• Polite and presentable
• Good with people from all walks of life
• Prior experience in a corporate listed office would be beneficial