Receptionist at Jotun

SUMMARY OF THE ROLE

Support all functions of the company as first point of contact for visitors and incoming inquiries to the company.

Responsibilities:

• As a key point of entry to the organisation, acts with tact, discretion, and courtesy at all times and maintain the reception area in a clean and tidy condition.
• Professionally receives, welcomes, books, and refers visitors to the relevant individual or department.
• Respond to inquiries via phone, email and route calls to the appropriate employee, taking and passing on messages timeously and determining when an issue is urgent and expedite a response.
• Assist in scheduleing  appointments and  arrangements for meetings, training, conferences, and travel.
• Support work space efficiency and effectiveness by reporting maintenance / repairs and arranging  facilities for parking, taxi arrangements and security badges for visitors.
• Maintain office supplies, canteen, stationary or other material and perform administrative tasks as assigned and may perform basic clerical tasks and adhoc duties.

What we looking for:

• Grade 12
• 2-3 years of relevant experience in similar position
• Advanced PC Literacy skills
• Ability to communicate on all levels
• Good command of verbal and written English, Afrikaans and an additional official african language

The ideal candidate will:

• communicates in a clear, precise and structured way; speaks with authority and conviction
• adhere to company rules and procedures; execute plans with commitment and determination; achieves high quality results
• use a methodical and systematic approach; plan ahead, define clear priorities and allocate resources effectively
• co-operates well with others; shares knowledge, experience and information; supports others in the pursuit of team goals.
• is aware of own strengths and limitations and pursues learning and career development opportunities.
• creates a stable and re-assuring work atmosphere; supports and encourages team in difficult times; is firm and reliable.