Receptionist / Office Administrator at Staff Solutions

• We are seeking an experienced Receptionist / Office Administrator in the Contracting, Insulation & Engineering Industry, based in Port Elizabeth/Gqeberha.

Key Responsibilities

• Act as the first point of contact for the business, ensuring the smooth day-to-day operation of the office.
• Manage incoming calls, emails, walk-in customers, suppliers, and general enquiries professionally and efficiently.
• Provide administrative support, including filing, record-keeping, debtor and creditor management, and general office administration.
• Assist with travel, accommodation, and transportation bookings as required.
• Manage purchasing and stock control functions, including sourcing materials, processing purchase orders, tracking supplies, and maintaining stock records.

Minimum Requirements

• Grade 12 (Matric)
• Diploma or Degree in Business Administration or a related field (advantageous)
• 2–3 years' experience in debtor and creditor administration
• 1+ year experience in purchasing and supplier management
• Proficiency in Sage Accounting and Pastel 18 (essential)
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• English and Afrikaans bilingual (advantageous)

Required Experience

• Debtors and creditors management
• Sage Accounting and Pastel 18
• Purchasing processes and supplier liaison
• Microsoft Office applications
• General office administration and office equipment usage
• Stock control and inventory management (advantageous)

Knowledge

• Administrative and office management procedures
• Purchasing processes and principles
• Sage Accounting, Pastel 18, QuickBooks, or similar accounting software
• Basic accounting principles (advantageous)

Key Skills

• Strong organisational and administrative abilities
• Excellent communication and interpersonal skills
• Strong planning, time management, and problem-solving skills
• High level of computer literacy
• Sound judgement and decision-making ability
• Numeracy and attention to detail
• Ability to work collaboratively and manage multiple priorities