Staff Solutions is an independent professionally run recruitment consultancy.
Started by Michelle Tuck in 2004, who has vast experience and in-depth knowledge of the recruitment process and company dynamics.
Eric Tuck joined the team in 2006.� He heads up the Temporary Employment division and tends to the Technical Recruitment specs.
Read more about this company
- Our client in the FMCG industry is looking for an Administrative Assistant to join their Cold Store department
Main Duties / Key Responsibilities
Stock Issuing
- Receive and process stock release requests
- Capture picking slips and GIVs (Goods Issued Vouchers)
- Request invoices and add any additional charges
- Ensure all required documents (including weighbridge and transport docs) are attached to completed GIVs
Stock Receiving
- Collect and check all relevant documents from suppliers/transporters
- Capture pre-advice and print pallet labels
- Capture GRVs (Goods Received Vouchers) and related charges
- Ensure all required documents (including weighbridge and transport docs) are attached to completed GRVs
General Administration
- Filing, scanning, and emailing documents
- Assist with stock take preparation
- Communicate with Sales if there are issues with stock releases
- Answer and direct phone calls
- Support smooth day-to-day admin operations
- Perform any other related duties as required
General Responsibilities
- Take on additional tasks as requested by management
- Follow all health and safety regulations
- Maintain confidentiality of company information
- Adhere to company policies and procedures
- Be flexible and assist where needed in the business
- Promote a positive, inclusive work environment
- Continuously develop skills and knowledge through training and learning opportunities
Minimum Requirements
- Matric (Grade 12)
- Relevant qualification (advantageous)
- 1–2 years’ admin experience
- Fleet experience (advantageous)
- Proficient in Microsoft Office (especially Excel – basic to intermediate)
- Experience with systems like Pastel, Syspro, or Macro (advantageous)
Key Skills
- Strong attention to detail
- Team player
- Able to follow instructions
- Works well under pressure (especially with high volumes of invoices)
- Good time management and able to meet deadlines
go to method of application »
- We are seeking an experienced Receptionist / Office Administrator in the Contracting, Insulation & Engineering Industry, based in Port Elizabeth/Gqeberha.
Key Responsibilities
- Act as the first point of contact for the business, ensuring the smooth day-to-day operation of the office.
- Manage incoming calls, emails, walk-in customers, suppliers, and general enquiries professionally and efficiently.
- Provide administrative support, including filing, record-keeping, debtor and creditor management, and general office administration.
- Assist with travel, accommodation, and transportation bookings as required.
- Manage purchasing and stock control functions, including sourcing materials, processing purchase orders, tracking supplies, and maintaining stock records.
Minimum Requirements
- Grade 12 (Matric)
- Diploma or Degree in Business Administration or a related field (advantageous)
- 2–3 years' experience in debtor and creditor administration
- 1+ year experience in purchasing and supplier management
- Proficiency in Sage Accounting and Pastel 18 (essential)
- Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
- English and Afrikaans bilingual (advantageous)
Required Experience
- Debtors and creditors management
- Sage Accounting and Pastel 18
- Purchasing processes and supplier liaison
- Microsoft Office applications
- General office administration and office equipment usage
- Stock control and inventory management (advantageous)
Knowledge
- Administrative and office management procedures
- Purchasing processes and principles
- Sage Accounting, Pastel 18, QuickBooks, or similar accounting software
- Basic accounting principles (advantageous)
Key Skills
- Strong organisational and administrative abilities
- Excellent communication and interpersonal skills
- Strong planning, time management, and problem-solving skills
- High level of computer literacy
- Sound judgement and decision-making ability
- Numeracy and attention to detail
- Ability to work collaboratively and manage multiple priorities
go to method of application »
- Our client in the oil and lubricant industry is seeking a motivated, organised, and detail-oriented individual to join their team in a combined Warehouse and Administration role.
Key Responsibilities:
Warehouse Duties:
- Receive, inspect, and verify incoming stock and deliveries.
- Coordinate deliveries and assist with dispatching customer orders accurately and on time.
- Conduct regular stock counts and cycle counts.
- Maintain accurate inventory records and investigate stock discrepancies.
- Ensure warehouse housekeeping and safety standards are maintained.
Administrative Duties
- Process customer orders, delivery notes, invoices, and purchase orders.
- Capture and maintain accurate records on the company's inventory management system.
- Process new customer account applications, including both COD and credit accounts.
- Maintain filing systems and company records.
- Handle customer enquiries and provide administrative support to the sales and operations teams.
- Process new customer account applications, including both COD and credit accounts.
- Manage vehicle, delivery, and warehouse documentation.
- Support management with general office administration tasks.
Minimum Requirements
- Grade 12 / Matric.
- Relevant qualification in Logistics, Supply Chain, Business Administration, or related field will be advantageous.
- Minimum 3-5 years' experience in a warehouse, logistics, or administration environment.
- Computer literacy with proficiency in Microsoft Office (Excel, Word, Outlook).
Advantageous:
- Knowledge of Oil and Lubricants
- Experience with inventory and pastel systems.
- Valid driver's licence
- Forklift licence
Skills and Competencies
- Strong organisational and planning skills.
- Excellent attention to detail and accuracy.
- Good communication and interpersonal skills.
- Ability to work independently and as part of a team.
- Strong problem-solving abilities.
- Ability to work under pressure and meet deadlines.
- High level of integrity and accountability.
go to method of application »
- The Inventory Clerk is responsible for maintaining the accuracy and integrity of inventory within the Parts Distribution Centre. This role focuses on effective inventory control, stock reconciliation, cycle counting, and inventory transaction management through integrated inventory, warehouse, and stock management systems. The position plays a key role in supporting operational efficiency, inventory accuracy, and service delivery objectives across the business.
Key Responsibilities
- Maintain accurate inventory records and ensure stock integrity at all times.
- Conduct daily, weekly, and monthly cycle counts.
- Investigate, analyse, and resolve inventory discrepancies and stock variances.
- Reconcile physical stock against system-generated inventory records.
- Monitor stock movements, transfers, adjustments, and inventory-related transactions.
- Assist with annual stock takes and audit requirements.
- Ensure accurate inventory transactions through RF scanning and barcode technology.
- Monitor and report on slow-moving, obsolete, and ageing inventory.
- Maintain accurate bin locations and overall warehouse inventory accuracy.
- Verify inventory during receiving, put-away, picking, and dispatch processes.
- Compile and distribute inventory performance and variance reports.
- Ensure compliance with company policies, procedures, and inventory control standards.
Key Performance Areas
- Inventory Accuracy
- Cycle Count Compliance
- Stock Variance Resolution
- Bin Location Accuracy
Minimum Requirements
- Grade 12 (Matric).
- Certificate or Diploma in Supply Chain, Logistics, Warehousing, or Inventory Management will be advantageous.
- Minimum of 3 years' experience in inventory control within a warehouse environment.
- Experience working with integrated inventory and warehouse management systems.
- Strong Microsoft Excel skills will be advantageous.
- Experience within automotive, commercial vehicle, OEM, or parts distribution environments will be beneficial.
Personal Attributes
- Strong analytical and problem-solving abilities.
- High level of accuracy and attention to detail.
- Effective communication and interpersonal skills.
- Ability to work independently and perform under pressure.
- Strong organisational and time management skills.
- Committed to continuous improvement and inventory accuracy.
- Team-oriented approach.
- Proficient in reading and writing English.
go to method of application »
- We are looking for an experienced Audit Partner/Director to join our team in Gqeberha / Port Elizabeth. As a senior member of the team, that will be responsible for overseeing the audit department, managing client relationships, and ensuring compliance with regulations.
- The purpose of the role is to independently manage, plan, direct, and co-ordinate the functions of the firm to ensure best practices are implemented to produce quality work and to grow fees while delivering top quality service to clients.
Academic Qualifications Required:
- Registered Auditor (IRBA)
- CA(SA)
- Minimum 5 years in management role within an audit firm.
Key Duties and Responsibilities:
- Producing Quality Work
- Delivering Service
- Growing Fees
- Leading and Enabling People
go to method of application »
Job Description
Managing the F&I Debtors Book
- Distribute monthly customer statements (Xpertek generated).
- Monitor daily banking (main bank account and F&I bank account).
- Allocate payments and non-payments to customer accounts accurately.
- Capture monthly interest on outstanding accounts.
- Manage monthly debit order scoping for local clients on Xpertek.
- Liaise with the treasury accountant for monthly debit order loading on Business Online.
- Manage arrear accounts and follow up on overdue balances.
- Communicate with relevant salespersons and clients regarding late payments and arrear amounts.
- Update and maintain departmental reports (arrear report, debtors age analysis, bounced payment reports) with current balances and feedback.
- Prepare and issue letters of demand.
- Perform risk analysis on debtors and prepare repossession client files.
- Compile and submit Sinosure reporting for accounts exceeding 60 days, including feedback submission.
Overall Debtors Book Management
- Ensure timely collection of all outstanding payments.
- Reconcile accounts and resolve discrepancies efficiently and professionally.
- Open and close customer accounts in line with credit limits and outstanding debt status.
- Maintain accurate records of all client interactions and transactions.
- Collaborate with the finance team to improve processes and ensure policy compliance.
- Implement effective credit control procedures to minimise bad debt.
- Build and maintain strong client relationships to ensure prompt payment.
- Assist with month-end and year-end debtor-related reporting requirements.
Credit Application Processing (Prospective Customers)
- Receive and review credit applications, ensuring all required supporting documents are obtained.
- Verify customer information for completeness and accuracy.
- Conduct credit checks via approved credit bureaus and perform reference checks.
- Evaluate customer financial stability, payment history, and credit risk profile.
- Assess the customer’s ability to meet payment obligations.
- Obtain approval for credit applications.
- Communicate application outcomes to customers.
- Assist with account creation for approved applicants.
Other Required Skills and Responsibilities
- Support management in a constructive manner and maintain strong internal departmental relationships.
- Strong understanding of credit control principles and accounts receivable processes.
- Ability to manage workload independently and efficiently.
- Maintain high standards of accuracy and work quality at all times.
- Strong analytical and problem-solving skills.
- Build effective internal and external relationships through clear communication.
- Participate in relevant training and development programmes.
- Contribute to the development of others’ knowledge and skills.
- Ensure compliance with all Health and Safety regulations.
- Adhere to company policies, procedures, and proper use of assets.
- Maintain good housekeeping and filing practices.
- Strong time management skills.
Minimum Requirements / Personal Attributes
- Diploma in Accounting or BCom Accounting Degree
- Minimum 5 years’ experience in a similar role
- Valid Code 8 driver’s licence
- SAP accounting system knowledge and experience
- Confident and proactive approach with ability to anticipate issues and requirements
- Strong team player
- Excellent communication and interpersonal skills
go to method of application »
- Our client in the Retail Industry is looking for an Admin Controller to join their team in Queenstown.
Cash:
- Ensure that the banking is done daily in conjunction with the Store Manager as per the banking procedures
- Ensure all cash ups balance with the banking
- The drop safe must be always locked and the key kept by the Admin Controller.
- Cash float must be checked and all spare keys for the floats must be kept at a safe place sealed in packets in the safe.
- Cash floats must always balance, and the Admin Controller must take full responsibility for the safe
- When cash ups are done, ensure that the cashiers balance. If there are shortages or over banking, this needs to be investigated and relevant corrective action taken
Administration:
- Control the standard of Administration and Procedures in the Store and enforce the relevant disciplines to maintain these standards Prepare requisitions to replenish stock
- Ensure daily morning file is done as per the filing procedures. All filing duties are: Cash Control File, Petty Cash File, Stock Control File 1, Stock Control File 2, Personnel File & Internal Request file.
- Make sure all slips are signed with the necessary signature/s including over-rides, voids, and refunds, till open and so on.
- Ensure that reports are up to date.
- To be addressed on a daily basis. Start of Day Reports.
- Authorizing all transactions - 5A level.
- Lay-byes are the responsibility of the Admin Controller and the Cashiers.
- These must be checked, and spot checks must be done.
- Admin Controller to make sure all RTS is done on a regular basis
- Spot checks on Cashiers to be conducted
- Controlling of the change daily.
- General filing of memos and correspondence
- Data capturing of stock received and sent from branch.
Housekeeping:
- Maintain cleanliness in back office.
- Maintain cleanliness at the Cash Desk area and return merchandise to the floor
- Security / Risk:
- Manage the security of the back office and front cash desk.
- Ensure tags are secured in the store if not attached to merchandise
- Ensuring that Health & Safety standards are met
- Prevent shrinkage by ensuring all company processes and procedures are implemented
Customer Services:
- Train staff in customer service at the cash desk
- Assist customers with enquiries and complaints
- Continuously satisfy customer needs and attract clientele
People Management:
- Manage performance and development of cash desk staff
- Ensure that all procedures and policies are being followed and enforce disciplinary action when necessary
- Manage time and attendance of staff
Job Requirements:
- Matric Certificate.
- NQF 5 Certificate in Retail/Business Administration.
- Valid Driver’s License - Code 8 unendorsed (preferable)
- Computer Literate: Word and Excel.
- 2 - 5 years in relevant sales / cashier environment
go to method of application »
- An established and reputable legal practice based in Gqeberha invites applications from suitably qualified candidates for the position of Professional Assistant / Junior Associate Attorney.
Minimum Requirements
- Admitted Attorney with Right of Appearance in the High Court.
- Minimum of 3 years' post-admission experience.
- Proven experience in:
- Civil Litigation
- Corporate and Commercial Law
- Employment Law
- Family Law
- Strong drafting, analytical, negotiation, and communication skills.
- Ability to work independently while contributing effectively within a team environment.
- Excellent client relationship and practice management skills.
Advantageous
- Admission as a Notary Public.
Key Responsibilities
- Managing and conducting litigation matters from inception to finalisation.
- Drafting legal opinions, pleadings, agreements, and correspondence.
- Advising clients on a broad range of legal matters.
- Attending court appearances, consultations, negotiations, and mediations.
- Assisting in the growth and development of the firm's practice areas.
go to method of application »
- A client of ours in the Manufacturing Industry is looking for an ICT Administrator/ ICT Supervisor to join their team in Stutterheim.
Responsibilities
ICT Operations & User Support
- Deliver reliable day-to-day ICT support across the business
- Manage incidents, service requests, and escalations efficiently
- Provide support within production-critical environments to ensure minimal downtime
Infrastructure & Systems Management
- Administer and maintain physical and virtual server infrastructure
- Manage VMware environments and SAN storage solutions
Network & Connectivity Management
- Administer firewalls, routers, switches, and wireless networks
- Manage WAN connectivity, redundancy, and failover solutions
- Maintain secure network segmentation and connectivity standards
Microsoft 365 & Cloud Services
- Administer Microsoft 365 services including Exchange Online, SharePoint, OneDrive, and Teams
- Manage Azure Active Directory and Power BI environments
User, Access & Identity Management
- Manage Active Directory and Azure AD user lifecycles
- Execute user onboarding and offboarding processes
- Ensure appropriate access control and identity management practices
Security, Backup & Disaster Recovery
- Manage endpoint protection and backup environments, including Veeam
- Conduct restore testing and support disaster recovery planning initiatives
ICT Projects & Continuous Improvement
- Deliver infrastructure, system, and technology upgrades
- Coordinate user acceptance testing (UAT) and system rollouts
- Identify and implement continuous improvement initiatives
Internal Application Development & Support
- Develop, maintain, and support Node.js, Express, and EJS applications
- Provide SQL Server backend support
- Manage file uploads, cookies, environment configurations, HTTP calls, and spreadsheet handling
Vendor, Licence & Asset Management
- Manage ICT vendors, software licences, renewals, and company assets
- Maintain accurate asset and licence records
Team Leadership & Governance
- Supervise and support ICT team members
- Promote best practices, standards, documentation, and governance across the ICT environment
Qualifications & Experience
Minimum Experience
- 8+ years’ experience in systems administration
- Proven ICT team leadership experience
- Extensive Microsoft Windows domain administration experience
- Experience working within hybrid cloud and on-premises environments
- Linux administration experience advantageous
Minimum Qualifications
- BSc in Information Technology, IT Management, or related field
- OR
- MCSE / Windows Server Hybrid Administrator Associate (or equivalent)
- AZ-900: Azure Fundamentals
- SC-900: Security, Compliance & Identity Fundamentals
- MTCNA: MikroTik Certified Network Associate
- Additional Microsoft or networking certifications advantageous
Professional Attributes
- Strong leadership, ownership, and accountability
- Excellent troubleshooting, analytical, and documentation skills
- Ability to perform effectively within high-availability and fast-paced environments
go to method of application »
- Our client, a respected leader in the financial services sector, is seeking an experienced Regional Head to drive business growth, strengthen client relationships, and lead regional performance. This is an exciting opportunity for a commercially astute leader with a proven track record in asset finance, business development, and team leadership. Based in Gqeberha/Port Elizabeth
Duties:
Regional Business Growth and Revenue Performance
- Drive revenue growth and achieve regional sales and profitability targets.
- Identify and convert new business opportunities within the region.
- Expand company market presence across key sectors and clients.
Client Relationship and Stakeholder Management
- Develop and maintain strong relationships with clients, intermediaries, and stakeholders.
- Ensure high levels of client satisfaction and retention.
- Strengthen strategic partnerships to support business growth.
Portfolio Management and Risk Oversight
- Oversee the performance and quality of the regional portfolio.
- Monitor client exposures, asset performance, and risk indicators.
- Ensure alignment with credit policies and risk management frameworks.
Operational Execution and Business Alignment
- Ensure effective execution of business processes and deal implementation.
- Align regional activities with company strategic objectives.
- Monitor operational performance and implement improvements where required.
Reporting and Performance Monitoring
- Track and report on regional performance metrics and business outcomes.
- Provide insights on sales performance, portfolio trends, and growth opportunities.
- Ensure accurate and timely reporting to senior management.
Leadership and Team Management
- Lead and manage regional teams to achieve performance targets.
- Provide coaching, development, and performance management.
- Promote a high-performance culture aligned with company values.
Governance and Compliance
- Ensure adherence to policies, procedures, and regulatory requirements.
- Maintain strong governance and risk management practices.
- Support audit and compliance processes within the region.
Qualifications:
- Bachelor’s degree in Finance, Business, Economics, or a related field.
- Postgraduate qualification in Business, Finance, or Management would be advantageous.
Minimum requirements:
- 8–12 years in financial services, asset finance, or business development within a commercial environment.
- Driving sales, revenue growth, and market expansion within a region or business unit.
- Managing client relationships, intermediaries, and stakeholder networks.
- Overseeing portfolio performance and managing risk exposure.
- Leading teams and managing regional or business unit performance.
- Operating within governance, compliance, and regulatory frameworks.
Skills:
- Business development and market expansion
- Commercial and financial analysis
- Portfolio management and risk oversight
- Client relationship and stakeholder management
- Deal structuring and transaction negotiation
- Performance monitoring and reporting
- Strategic planning and regional business management
- Operational alignment and execution
Competencies:
- Strategic thinking and leadership
- Commercial judgement and business acumen
- Decision making and problem solving
- Stakeholder engagement and influencing capability
- Negotiation and relationship management
- Accountability and ownership
- Results orientation and performance focus
- Integrity and governance discipline
go to method of application »
- Our client in the FMCG Industry is seeking an experienced Inventory and Supply Chain Superintendent to oversee and manage daily inventory and supply chain operations in Humansdorp
Key Performance Areas:
- Oversee daily inventory and supply chain operations to ensure efficiency and accuracy
- Manage warehouse operations and ensure smooth flow of goods and materials
- Maintain and update all inventory records, procedures, and systems
- Ensure optimal stock levels, cost control, and supply chain optimization
- Coordinate with suppliers, vendors, logistics teams, and internal departments
- Provide leadership and guidance to supervisors and planners
- Maintain company forklifts and ensure operational readiness
- Implement and enforce inventory and supply chain policies and procedures
- Chair disciplinary hearings and manage employee relations matters
- Ensure compliance with Occupational Health and Safety and quality systems
- Train and develop team members
Knowledge and Skills:
- Matric with a 3-year qualification in Supply Chain, Logistics, Financial Management, or related field
- Minimum 3 years’ experience in inventory or supply chain management, with supervisory experience
- Strong analytical, planning, and problem-solving skills
- Proficiency in MS Office (Excel, Word, Outlook) and Business Central (BC)
- Strong leadership, communication, and people management skills
- Experience in chairing disciplinary hearings and managing IR matters
- Ability to work under pressure and meet deadlines
- Valid driver’s license, own transport, and willingness to work overtime/public holidays
go to method of application »
Role Overview
- The Invoicing Clerk is responsible for the accurate, timely, and compliant processing of customer invoices within a truck sales environment. This role ensures that all vehicle sales transactions are correctly captured through the Electronic Data Processing (EDP) system and successfully interfaced with SAP to generate accurate invoices.
- The position plays a critical role in maintaining financial integrity, revenue recognition accuracy, and exceptional customer billing service while supporting operational efficiency across the business.
Key Responsibilities
Invoice Processing & Validation
- Verify the accuracy, completeness, and logical consistency of all invoicing instructions received.
- Ensure invoice instructions contain:
- Correct pricing and VAT calculations
- Approved discounts and accessories
- Accurate customer and billing information
- Delivery party details (where applicable)
- Valid Offer to Purchase (OTP) documentation
- Correct addresses and contractual terms
- Bank approval for financed transactions
- Valid proof of payment for deposits and cash transactions
Vehicle Sales Invoicing
- Generate customer invoices for:
- Local vehicle sales
- Export vehicle sales
- Dealer network transactions
- Branch retail customer sales
- Process and manage commercial invoices efficiently.
Systems & Financial Administration
- Monitor interfaces between EDP and SAP to ensure successful data transfer and transaction posting.
- Maintain a sound understanding of SARS VAT regulations and ensure compliance.
- Process credit notes and sales reversals in accordance with company policies and approved procedures.
- Demonstrate a basic understanding of vehicle floorplan financing processes.
Reconciliations & Reporting
- Reconcile invoices against delivery documentation and sales orders when required.
- Support month-end close activities, including:
- Revenue reporting
- Billing cut-off procedures
- Revenue reconciliations
- Prepare detailed month-end revenue reports to provide management with meaningful insights into billing performance.
- Compile ad hoc invoicing and revenue reports as requested by management.
Stakeholder Support & Compliance
- Liaise effectively with the Sales Support Team, including Stock and Delivery departments, regarding vehicle status and location when required.
- Respond promptly to internal queries relating to invoices, billing discrepancies, and credit notes.
- Assist internal and external auditors by providing supporting documentation and transaction records.
Additional Skills & Responsibilities
- Provide proactive support to management and contribute positively to departmental objectives.
- Manage workload efficiently while maintaining a high level of accuracy and attention to detail.
- Participate in relevant training and development initiatives.
- Contribute to the growth and development of team members by sharing knowledge and best practices.
- Adhere to all company policies, procedures, and asset management requirements.
- Maintain excellent housekeeping, filing, and record-keeping standards.
- Ensure ongoing compliance with all Health and Safety regulations.
- Build and maintain strong internal and external relationships through effective communication and professionalism.
Minimum Requirements
Qualifications & Experience
- Diploma or Certificate in Accounting, Bookkeeping, or a related field
- Minimum 5 years' experience in a similar invoicing, billing, or finance administration role
- Working knowledge and experience with SAP Accounting Systems
- Valid Code 8 Driver's Licence
Personal Attributes
- Strong attention to detail and commitment to accuracy
- Confident, proactive, and solutions-driven approach
- Ability to anticipate issues and respond effectively
- Strong communication and interpersonal skills
- Excellent organisational and time management abilities
- Team-oriented with the ability to work collaboratively across departments
- High level of integrity, accountability, and professionalism
go to method of application »
- Our client is looking for a detail-oriented and organized Cashbook / Finance Administrator to join their finance team. The successful candidate will be responsible for maintaining accurate financial records and ensuring all day-to-day financial transactions are processed efficiently and correctly.
Key Responsibilities:
- Daily cashbook management, including recording all bank receipts, payments, transfers, and debit orders accurately
- Performing monthly bank reconciliations and investigating discrepancies, including unallocated deposits
- Preparing EFT payment batches and loading payments onto banking profiles
- Assisting with month-end procedures, including journal preparation and General Ledger reconciliations
- Preparing monthly royalties and rebates invoices and following up on outstanding payments
- Conducting monthly point-of-sale reconciliations and investigating variances
- Managing supplier and customer reconciliations to ensure payments are correctly processed and allocated
- Supporting month-end reporting requirements
- Providing after-hours standby support to check, confirm, and process customer payments
Requirements:
- Matric (Grade 12) with Accounting and Mathematics
- Certificate or Diploma in Accounting, Bookkeeping, or Finance will be advantageous
- 2–5 years’ experience in cashbook management and basic accounting functions
- Intermediate MS Excel skills
- Basic knowledge of accounting software
- Strong attention to detail and numerical accuracy
- Excellent organizational and administrative skills
go to method of application »
- Our client is looking for an experienced and detail-oriented Store Finance Manager to oversee and manage all financial activities within the store. This role is responsible for ensuring financial integrity, maintaining compliance with company policies and procedures, supporting operational decision-making, and contributing to the overall profitability and performance of the business.
Key Responsibilities
Financial Control and Reporting
- Manage daily, weekly, and monthly financial reporting requirements to Head Office.
- Review payroll reports weekly before submission to Head Office.
- Ensure all financial deadlines are met in accordance with Head Office requirements.
- Prepare and present monthly store performance reports to the Executive Committee.
- Conduct daily transaction reviews and reconciliations between Arch and Pastel systems.
- Manage supplier accounts, reconciliations, and payment processes.
- Maintain strong supplier relationships and coordinate direct payments in consultation with Head Office.
- Audit and reconcile supplier statements against the Pastel Evolution accounting system.
- Monitor critical supplier balances and forecast store requirements to prevent supply interruptions.
- Support working capital optimization initiatives.
Debtor Management
- Monitor debtor accounts and collections on a weekly basis.
- Ensure all debtor accounts are supported by accurate and complete documentation.
- Track arrears and implement appropriate collection measures.
- Review debtor age analyses regularly and ensure compliance with agreed payment terms.
- Assess and approve new customer credit applications within delegated authority limits.
Risk Management and Compliance
- Ensure full compliance with company policies, procedures, and financial controls.
- Liaise with internal and external auditors alongside Group and Regional Finance Management.
- Safeguard company assets, including stock, cash, and fixed assets.
- Oversee GRV processes, ensuring accuracy, completeness, and compliance.
- Conduct daily reviews of outstanding GRVs and investigate discrepancies.
- Monitor cashier shortages and overages through regular reviews and reporting.
- Perform unannounced cash float spot checks and oversee cash office controls.
- Manage weekly cash office float balancing and trolley reporting.
- Review and maintain system user permissions and access controls.
- Ensure the safeguarding of Arch Coin and empty vouchers.
People Management
- Lead, develop, and support administration, front-end control, and cash office teams.
- Clearly communicate performance expectations and operational standards.
- Motivate staff through effective leadership and leading by example.
- Manage leave planning, scheduling, staffing levels, and overtime within approved guidelines.
- Ensure compliance with labour legislation and company HR policies.
- Handle staff grievances and disciplinary matters appropriately.
- Drive goal-setting initiatives and conduct regular performance reviews.
- Facilitate ongoing staff training and development.
- Monitor team productivity and review departmental structures regularly.
Cash Management
- Ensure strict adherence to all cash-handling and cash-security procedures.
- Manage cash flow requirements, including payments for stock and operational expenses.
- Review and approve daily cash-up reports and reconciliations.
- Verify that cash deposits and card transactions reconcile accurately each day.
- Control operational expenses through appropriate authorization processes.
- Monitor store financial performance against budget and income statement targets.
- Ensure rebate income and other revenue streams are accurately accounted for.
- Authorize payments within approved limits of authority.
- Prepare and review monthly transport income statements to assess delivery profitability.
Systems and Procedures
- Ensure compliance with all company systems, controls, and operational procedures.
- Review and authorize refunds, overrings, and related day-end transactions.
Stock Management
- Lead and support stock take planning and execution.
- Ensure stock counts are completed in line with company standards and budget requirements.
- Partner with Operations to ensure accurate stock-taking processes.
- Analyze stock variance reports and implement corrective actions where necessary.
- Conduct monthly stock reviews and address inventory-related risks and hazards.
General Responsibilities
- Perform ongoing assessments of store administration staff and processes.
- Undertake additional duties as required by the Store Manager or Head Office.
- Provide operational support across the business as needed.
- Act in relief capacities when required to support business continuity.
Key Competencies
- Financial Management
- Strategic Thinking
- Leadership and Team Development
- Analytical and Problem-Solving Skills
- Communication and Collaboration
- Integrity and Accountability
- Risk and Compliance Awareness
Qualifications and Experience
- Our client is looking for candidates who possess:
- A Bachelor's Degree in Accounting, Finance, or a related field.
- 3–5 years' experience in a financial management role, preferably within a retail environment.
- Strong knowledge of accounting principles, financial reporting, budgeting, and financial controls.
- Excellent analytical, organizational, and leadership abilities.
- Strong attention to detail with the ability to meet strict deadlines.
- Systems and Software
- Proficiency in accounting software such as SAP and/or Pastel.
- Advanced Microsoft Excel skills.
go to method of application »
- Our client is looking for an experienced and hands-on Workshop Manager to oversee all workshop operations related to the maintenance, repair, and servicing of the company's fleet and processing equipment. The successful candidate will be responsible for ensuring maximum equipment uptime, maintaining high safety standards, and implementing cost-effective maintenance practices across the operation
Key Responsibilities
Fleet & Equipment Management
- Oversee the maintenance and repair of all company trucks and transport vehicles.
- Manage servicing, repairs, and preventative maintenance of processing equipment and associated machinery.
- Ensure all vehicles, equipment, and machinery are maintained in a safe and reliable operating condition.
- Maintain accurate service, repair, and maintenance records for all fleet and plant equipment.
Preventative Maintenance
- Develop, implement, and monitor preventative maintenance schedules for trucks and processing equipment.
- Minimise equipment breakdowns and operational downtime through proactive maintenance planning.
- Track equipment performance and identify recurring mechanical issues to improve reliability.
Workshop Operations
- Manage and supervise daily workshop activities and workflow.
- Allocate tasks effectively to mechanics, technicians, and workshop personnel.
- Ensure maintenance and repair work is completed efficiently, on schedule, and to the required quality standards.
- Maintain a clean, organised, and safe workshop environment.
Staff Management
- Lead, supervise, train, and develop workshop employees.
- Manage attendance, performance, and disciplinary matters where required.
- Ensure all staff adhere to company policies, procedures, and safety requirements.
Health & Safety Compliance
- Ensure compliance with all applicable health and safety regulations.
- Promote and enforce safe working practices when operating and maintaining heavy vehicles, machinery, and processing equipment.
- Conduct regular toolbox talks and safety briefings.
- Ensure the correct use of personal protective equipment (PPE) at all times.
Cost Control & Budget Management
- Monitor and manage workshop expenditure, including labour, parts, consumables, and external service providers.
- Implement cost-control measures without compromising safety, quality, or operational efficiency.
- Source and procure parts, equipment, and services at competitive rates.
- Obtain, evaluate, and manage contractor quotations and service agreements.
Breakdown & Emergency Response
- Coordinate and manage responses to vehicle and equipment breakdowns.
- Ensure rapid turnaround times to minimise disruptions to operations.
- Liaise with external service providers and contractors when required.
Compliance & Documentation
- Ensure all vehicles remain roadworthy and compliant with relevant legal and regulatory requirements.
- Maintain records relating to inspections, licensing, servicing, and compliance audits.
- Prepare and submit reports on workshop performance, equipment downtime, maintenance activities, and associated costs.
Requirements
- Proven experience as a Workshop Manager or in a similar maintenance management role.
- Strong mechanical knowledge of heavy-duty trucks, industrial machinery, hydraulics, and processing equipment.
- Demonstrated leadership and staff management experience.
- Sound knowledge of health and safety legislation and best practices.
- Ability to work under pressure, prioritise tasks, and meet deadlines.
- Willingness to work overtime and be available on standby to attend to breakdowns when required.
Key Skills & Competencies
- Leadership and team management
- Strong problem-solving and decision-making abilities
- Technical and mechanical expertise
- Planning, scheduling, and organisational skills
- Budget management and cost control
- Effective communication and interpersonal skills
- Attention to detail and commitment to safety
go to method of application »
- Our client in the FMCG Industry is seeking an experienced Inventory and Supply Chain Superintendent to oversee and manage daily inventory and supply chain operations in Humansdorp
Key Performance Areas:
- Oversee daily inventory and supply chain operations to ensure efficiency and accuracy
- Manage warehouse operations and ensure smooth flow of goods and materials
- Maintain and update all inventory records, procedures, and systems
- Ensure optimal stock levels, cost control, and supply chain optimization
- Coordinate with suppliers, vendors, logistics teams, and internal departments
- Provide leadership and guidance to supervisors and planners
- Maintain company forklifts and ensure operational readiness
- Implement and enforce inventory and supply chain policies and procedures
- Chair disciplinary hearings and manage employee relations matters
- Ensure compliance with Occupational Health and Safety and quality systems
- Train and develop team members
Knowledge and Skills:
- Matric with a 3-year qualification in Supply Chain, Logistics, Financial Management, or related field
- Minimum 3 years’ experience in inventory or supply chain management, with supervisory experience
- Strong analytical, planning, and problem-solving skills
- Proficiency in MS Office (Excel, Word, Outlook) and Business Central (BC)
- Strong leadership, communication, and people management skills
- Experience in chairing disciplinary hearings and managing IR matters
- Ability to work under pressure and meet deadlines
- Valid driver’s license, own transport, and willingness to work overtime/public holidays
go to method of application »
Role Overview
- The Invoicing Clerk is responsible for the accurate, timely, and compliant processing of customer invoices within a truck sales environment. This role ensures that all vehicle sales transactions are correctly captured through the Electronic Data Processing (EDP) system and successfully interfaced with SAP to generate accurate invoices.
- The position plays a critical role in maintaining financial integrity, revenue recognition accuracy, and exceptional customer billing service while supporting operational efficiency across the business.
Key Responsibilities
Invoice Processing & Validation
- Verify the accuracy, completeness, and logical consistency of all invoicing instructions received.
- Ensure invoice instructions contain:
- Correct pricing and VAT calculations
- Approved discounts and accessories
- Accurate customer and billing information
- Delivery party details (where applicable)
- Valid Offer to Purchase (OTP) documentation
- Correct addresses and contractual terms
- Bank approval for financed transactions
- Valid proof of payment for deposits and cash transactions
Vehicle Sales Invoicing
- Generate customer invoices for:
- Local vehicle sales
- Export vehicle sales
- Dealer network transactions
- Branch retail customer sales
- Process and manage commercial invoices efficiently.
Systems & Financial Administration
- Monitor interfaces between EDP and SAP to ensure successful data transfer and transaction posting.
- Maintain a sound understanding of SARS VAT regulations and ensure compliance.
- Process credit notes and sales reversals in accordance with company policies and approved procedures.
- Demonstrate a basic understanding of vehicle floorplan financing processes.
Reconciliations & Reporting
- Reconcile invoices against delivery documentation and sales orders when required.
- Support month-end close activities, including:
- Revenue reporting
- Billing cut-off procedures
- Revenue reconciliations
- Prepare detailed month-end revenue reports to provide management with meaningful insights into billing performance.
- Compile ad hoc invoicing and revenue reports as requested by management.
Stakeholder Support & Compliance
- Liaise effectively with the Sales Support Team, including Stock and Delivery departments, regarding vehicle status and location when required.
- Respond promptly to internal queries relating to invoices, billing discrepancies, and credit notes.
- Assist internal and external auditors by providing supporting documentation and transaction records.
Additional Skills & Responsibilities
- Provide proactive support to management and contribute positively to departmental objectives.
- Manage workload efficiently while maintaining a high level of accuracy and attention to detail.
- Participate in relevant training and development initiatives.
- Contribute to the growth and development of team members by sharing knowledge and best practices.
- Adhere to all company policies, procedures, and asset management requirements.
- Maintain excellent housekeeping, filing, and record-keeping standards.
- Ensure ongoing compliance with all Health and Safety regulations.
- Build and maintain strong internal and external relationships through effective communication and professionalism.
Minimum Requirements
Qualifications & Experience
- Diploma or Certificate in Accounting, Bookkeeping, or a related field
- Minimum 5 years' experience in a similar invoicing, billing, or finance administration role
- Working knowledge and experience with SAP Accounting Systems
- Valid Code 8 Driver's Licence
Personal Attributes
- Strong attention to detail and commitment to accuracy
- Confident, proactive, and solutions-driven approach
- Ability to anticipate issues and respond effectively
- Strong communication and interpersonal skills
- Excellent organisational and time management abilities
- Team-oriented with the ability to work collaboratively across departments
- High level of integrity, accountability, and professionalism
go to method of application »
- Our client is looking for a detail-oriented and organized Cashbook / Finance Administrator to join their finance team. The successful candidate will be responsible for maintaining accurate financial records and ensuring all day-to-day financial transactions are processed efficiently and correctly.
Key Responsibilities:
- Daily cashbook management, including recording all bank receipts, payments, transfers, and debit orders accurately
- Performing monthly bank reconciliations and investigating discrepancies, including unallocated deposits
- Preparing EFT payment batches and loading payments onto banking profiles
- Assisting with month-end procedures, including journal preparation and General Ledger reconciliations
- Preparing monthly royalties and rebates invoices and following up on outstanding payments
- Conducting monthly point-of-sale reconciliations and investigating variances
- Managing supplier and customer reconciliations to ensure payments are correctly processed and allocated
- Supporting month-end reporting requirements
- Providing after-hours standby support to check, confirm, and process customer payments
Requirements:
- Matric (Grade 12) with Accounting and Mathematics
- Certificate or Diploma in Accounting, Bookkeeping, or Finance will be advantageous
- 2–5 years’ experience in cashbook management and basic accounting functions
- Intermediate MS Excel skills
- Basic knowledge of accounting software
- Strong attention to detail and numerical accuracy
- Excellent organizational and administrative skills
go to method of application »
- Our client is looking for an experienced and detail-oriented Store Finance Manager to oversee and manage all financial activities within the store. This role is responsible for ensuring financial integrity, maintaining compliance with company policies and procedures, supporting operational decision-making, and contributing to the overall profitability and performance of the business.
Key Responsibilities
Financial Control and Reporting
- Manage daily, weekly, and monthly financial reporting requirements to Head Office.
- Review payroll reports weekly before submission to Head Office.
- Ensure all financial deadlines are met in accordance with Head Office requirements.
- Prepare and present monthly store performance reports to the Executive Committee.
- Conduct daily transaction reviews and reconciliations between Arch and Pastel systems.
- Manage supplier accounts, reconciliations, and payment processes.
- Maintain strong supplier relationships and coordinate direct payments in consultation with Head Office.
- Audit and reconcile supplier statements against the Pastel Evolution accounting system.
- Monitor critical supplier balances and forecast store requirements to prevent supply interruptions.
- Support working capital optimization initiatives.
Debtor Management
- Monitor debtor accounts and collections on a weekly basis.
- Ensure all debtor accounts are supported by accurate and complete documentation.
- Track arrears and implement appropriate collection measures.
- Review debtor age analyses regularly and ensure compliance with agreed payment terms.
- Assess and approve new customer credit applications within delegated authority limits.
Risk Management and Compliance
- Ensure full compliance with company policies, procedures, and financial controls.
- Liaise with internal and external auditors alongside Group and Regional Finance Management.
- Safeguard company assets, including stock, cash, and fixed assets.
- Oversee GRV processes, ensuring accuracy, completeness, and compliance.
- Conduct daily reviews of outstanding GRVs and investigate discrepancies.
- Monitor cashier shortages and overages through regular reviews and reporting.
- Perform unannounced cash float spot checks and oversee cash office controls.
- Manage weekly cash office float balancing and trolley reporting.
- Review and maintain system user permissions and access controls.
- Ensure the safeguarding of Arch Coin and empty vouchers.
People Management
- Lead, develop, and support administration, front-end control, and cash office teams.
- Clearly communicate performance expectations and operational standards.
- Motivate staff through effective leadership and leading by example.
- Manage leave planning, scheduling, staffing levels, and overtime within approved guidelines.
- Ensure compliance with labour legislation and company HR policies.
- Handle staff grievances and disciplinary matters appropriately.
- Drive goal-setting initiatives and conduct regular performance reviews.
- Facilitate ongoing staff training and development.
- Monitor team productivity and review departmental structures regularly.
Cash Management
- Ensure strict adherence to all cash-handling and cash-security procedures.
- Manage cash flow requirements, including payments for stock and operational expenses.
- Review and approve daily cash-up reports and reconciliations.
- Verify that cash deposits and card transactions reconcile accurately each day.
- Control operational expenses through appropriate authorization processes.
- Monitor store financial performance against budget and income statement targets.
- Ensure rebate income and other revenue streams are accurately accounted for.
- Authorize payments within approved limits of authority.
- Prepare and review monthly transport income statements to assess delivery profitability.
Systems and Procedures
- Ensure compliance with all company systems, controls, and operational procedures.
- Review and authorize refunds, overrings, and related day-end transactions.
Stock Management
- Lead and support stock take planning and execution.
- Ensure stock counts are completed in line with company standards and budget requirements.
- Partner with Operations to ensure accurate stock-taking processes.
- Analyze stock variance reports and implement corrective actions where necessary.
- Conduct monthly stock reviews and address inventory-related risks and hazards.
General Responsibilities
- Perform ongoing assessments of store administration staff and processes.
- Undertake additional duties as required by the Store Manager or Head Office.
- Provide operational support across the business as needed.
- Act in relief capacities when required to support business continuity.
Key Competencies
- Financial Management
- Strategic Thinking
- Leadership and Team Development
- Analytical and Problem-Solving Skills
- Communication and Collaboration
- Integrity and Accountability
- Risk and Compliance Awareness
Qualifications and Experience
- Our client is looking for candidates who possess:
- A Bachelor's Degree in Accounting, Finance, or a related field.
- 3–5 years' experience in a financial management role, preferably within a retail environment.
- Strong knowledge of accounting principles, financial reporting, budgeting, and financial controls.
- Excellent analytical, organizational, and leadership abilities.
- Strong attention to detail with the ability to meet strict deadlines.
- Systems and Software
- Proficiency in accounting software such as SAP and/or Pastel.
- Advanced Microsoft Excel skills.
go to method of application »
- Our client is looking for an experienced and hands-on Workshop Manager to oversee all workshop operations related to the maintenance, repair, and servicing of the company's fleet and processing equipment. The successful candidate will be responsible for ensuring maximum equipment uptime, maintaining high safety standards, and implementing cost-effective maintenance practices across the operation
Key Responsibilities
Fleet & Equipment Management
- Oversee the maintenance and repair of all company trucks and transport vehicles.
- Manage servicing, repairs, and preventative maintenance of processing equipment and associated machinery.
- Ensure all vehicles, equipment, and machinery are maintained in a safe and reliable operating condition.
- Maintain accurate service, repair, and maintenance records for all fleet and plant equipment.
Preventative Maintenance
- Develop, implement, and monitor preventative maintenance schedules for trucks and processing equipment.
- Minimise equipment breakdowns and operational downtime through proactive maintenance planning.
- Track equipment performance and identify recurring mechanical issues to improve reliability.
Workshop Operations
- Manage and supervise daily workshop activities and workflow.
- Allocate tasks effectively to mechanics, technicians, and workshop personnel.
- Ensure maintenance and repair work is completed efficiently, on schedule, and to the required quality standards.
- Maintain a clean, organised, and safe workshop environment.
Staff Management
- Lead, supervise, train, and develop workshop employees.
- Manage attendance, performance, and disciplinary matters where required.
- Ensure all staff adhere to company policies, procedures, and safety requirements.
Health & Safety Compliance
- Ensure compliance with all applicable health and safety regulations.
- Promote and enforce safe working practices when operating and maintaining heavy vehicles, machinery, and processing equipment.
- Conduct regular toolbox talks and safety briefings.
- Ensure the correct use of personal protective equipment (PPE) at all times.
Cost Control & Budget Management
- Monitor and manage workshop expenditure, including labour, parts, consumables, and external service providers.
- Implement cost-control measures without compromising safety, quality, or operational efficiency.
- Source and procure parts, equipment, and services at competitive rates.
- Obtain, evaluate, and manage contractor quotations and service agreements.
Breakdown & Emergency Response
- Coordinate and manage responses to vehicle and equipment breakdowns.
- Ensure rapid turnaround times to minimise disruptions to operations.
- Liaise with external service providers and contractors when required.
Compliance & Documentation
- Ensure all vehicles remain roadworthy and compliant with relevant legal and regulatory requirements.
- Maintain records relating to inspections, licensing, servicing, and compliance audits.
- Prepare and submit reports on workshop performance, equipment downtime, maintenance activities, and associated costs.
Requirements
- Proven experience as a Workshop Manager or in a similar maintenance management role.
- Strong mechanical knowledge of heavy-duty trucks, industrial machinery, hydraulics, and processing equipment.
- Demonstrated leadership and staff management experience.
- Sound knowledge of health and safety legislation and best practices.
- Ability to work under pressure, prioritise tasks, and meet deadlines.
- Willingness to work overtime and be available on standby to attend to breakdowns when required.
Key Skills & Competencies
- Leadership and team management
- Strong problem-solving and decision-making abilities
- Technical and mechanical expertise
- Planning, scheduling, and organisational skills
- Budget management and cost control
- Effective communication and interpersonal skills
- Attention to detail and commitment to safety
Method of Application
Use the link(s) below to apply on company website.
Build your CV for free. Download in different templates.
Gmail
Yahoomail