Receptionist at PetroSA

Job description

• Job Purpose: To perform the frontline functions of reception and switchboard and co-ordinates the availability of meeting rooms to meet internal client requirements to ensure an efficient and well-functioning reception.

Responsibilities:

• Coordinate and conduct all frontline reception activities (managing visitors, maintaining an inviting space etc.) for the rendering of efficient reception services.
• Receive and respond to office correspondence (direct internal and external calls; divert departmental absences etc.) and manage switchboard appropriately, for the accurate routing of correspondence.
• Maintain and effect all updates and changes to the internal telephone directory for the corporate office, to ensure records reflect changes accordingly.
• Manage electronic meeting-room requisitions and address conflicts appropriately and monitor the supply of equipment and refreshments as requested, for the efficient processing of meeting-room bookings and requirements.
• Perform routine administrative tasks e.g., petty cash requisitions, stationery orders etc. and keep records of financial expenditures, to maintain a functional office environment.
• Assist with organizing and coordinating departmental functions, events and meetings to ensure adequate planning and minimize ambiguity.
• Execute and monitor that all documentation is recorded and stored according to ISO standards and the SHEQ practices are being adhered to ensure a safe and healthy working environment.
• Contain expenditure within the budget guidelines to ensure that funds are optimally utilized in service delivery.
• Assist staff with any requests or queries related to the daily operation of the corporate office for quality customer service.
• Manage the development and implementation of a personal learning and growth plan to ensure continued development.

Minimum requirements
Minimum Qualifications:

• Matric

Minimum Experience:

• 2 - 3 years’ front-line Reception, Switchboard or Clerical experience