Administration Manager: Warehouse Operations (Bellville) at Senwes

OVERALL, PURPOSE OF THE JOB

• To oversee and optimise day-to-day business operations to ensure efficiency, compliance in the warehouse and distribution, and manage expenses within the budget.

DUTIES AND RESPONSIBILITIES OF THE ROLE:
Responsible for operations administration management.  

•  Co-ordinate the operational plan within the budget.
•  Co-ordinate with operational managers and teams to ensure strategic objective are met.
•  Develop monthly and yearly employee, training & capex budgets in line with company objectives.
•  Support efforts to improve profitability.
•  Manage expenses & capex within the set budget.
•  Reconciliations on financial statements.
•  Provide administrative internal support.

Responsible for Supply Chain management.   

•  Setting up minimum standard and requirements for the RFQ process.
•  Accurate assessment of office and warehouse needs. Procurement and distribution of office and warehouse supplies- includes monitoring the use and need of supplies.
•  Handling of all Bellville branch purchase requests, purchase orders, invoice approval, vendor management, and contract management.
•  Identify reliable suppliers and negotiate contracts with service providers.
•  Monitor SLA agreements and implement the procurement activities to capitalize on cost saving opportunities.
•  Implement vendor performance evaluation systems.

Oversee operational efficiency.

•  Process Improvement: Conduct regular reviews of operational processes to identify inefficiencies, Analysing key performance indicators (KPIs) and Implementing continuous improvement.
•  Resource Optimisation: Optimise the allocation of resources, including labour and equipment.
•  Inventorying, analysing, planning, coordinating, using, and tracking all tools and elements available.

Sales and Marketing support.

•   Support the companies’ sales & marketing plan and activities.
•  Assist marketing department with ad hoc request.
•  Provide project support and arrange functions where required for the commercial management and sales team.

Responsible for Compliance and Risk management.  

•  Identify potential operational risks and co-ordinate mitigation action plans.
•  Implement robust contingency plans for supply chain disruptions.
•  Ensure sufficient budget in place for supply chain disruptions.

Requirements 
Experience:

•  5+ years of progressive experience in operations/administration management, preferably within the wholesale & distribution or related industries.
•  Proven track record of successfully managing budgets in the supply chain processes, procurement, warehousing, and distribution operations.
•  Experience in basic accounting, budgeting, and controlling expenses.

Qualification: Bachelor’s degree in Business Administration or a related field.