Receptionist at Tsebo Solution

• Tsebo Facilities Solutions is looking for a Receptionist that will serve as the first point of contact for visitors, employees, and external stakeholders, delivering a professional and welcoming experience that reflects the organisation’s brand and values.The role ensures the efficient daily operation of front-of-house services while providing administrative and coordination support across the business to maintain smooth office operations.

Duties & Responsibilities    
Reception & Front-of-House

• Welcome visitors, guests, and contractors professionally and courteously
• Manage the reception area to ensure cleanliness, organisation, and professionalism
• Answer and direct incoming calls promptly and accurately
• Manage visitor access control in line with security protocols
• Coordinate meeting room bookings and setup
• Receive, sort, and distribute mail and deliveries
• Arrange and track outgoing courier services

Administrative Support

• Provide day-to-day administrative support across departments
• Raise and track Purchase Orders (POs) in line with procurement processes
• Liaise with suppliers and internal stakeholders on PO status
• Assist with invoice reconciliation and payment support documentation
• Maintain accurate electronic and physical filing systems
• Prepare documents, reports, and presentations as required
• Order and manage office supplies and refreshments
• Coordinate travel bookings, accommodation, and meeting logistics
• Support onboarding administration for new employees and visitors
• Maintain records and administrative databases
• Assist with coordination of events and employee engagement initiatives

Office Coordination

• Monitor shared office spaces to ensure functionality and professionalism
• Liaise with vendors, facilities, security, and maintenance providers
• Log and follow up on maintenance and facilities issues
• Support compliance with health, safety, and security requirements

Customer Service

• Deliver high-quality service to internal and external stakeholders
• Build and maintain positive working relationships across teams
• Respond to enquiries efficiently and escalate where necessary
• Handle sensitive information with confidentiality and professionalism

General Responsibilities

• Adhere to company policies, procedures, and workplace standards
• Demonstrate professionalism, integrity, and discretion at all times
• Manage workload effectively in a fast-paced environment
• Perform additional duties as reasonably required

Skills and Competencies    
Technical Skills

• Microsoft Office (Word, Excel, Outlook, PowerPoint)
• Experience with ERP/procurement systems (e.g., SAP) (advantageous)
• Strong telephone etiquette
• Good written and verbal communication
• Office administration and coordination skills

Behavioural Competencies 

• Works well with others and builds positive relationships
• Follows policies, procedures, and safety requirements
• Communicates clearly and professionally
• Adapts to changing priorities and environments
• Remains productive under pressure
• Takes accountability for delivering consistent results

Qualifications    
Education

• Grade 12 (Matric) or equivalent
• Qualification in Office or Business Administration (advantageous)

Experience

• 2–3 years in receptionist or administrative roles
• Experience in a corporate office environment
• Experience with purchase orders or procurement processes (advantageous)

Deadline:22nd July,2026