Recruitment Client Liaison & Admin Manager at RecruitMyMom

Job Description

• Operating within an established global professional executive search services environment, this high-output role is critical for driving seamless client relationships and operational excellence at the executive level. The position serves as a vital bridge between international C-suite stakeholders and internal consultancy teams, requiring an advanced blend of administrative mastery, cross-border coordination, and executive-level diplomacy. This is a permanent, full-time remote position based in Cape Town, with fortnightly in-office meetings.

Key Responsibilities

• Executive Stakeholder Liaison: Manage direct engagements with global CEOs and senior corporate leaders, upholding the highest standards of professional etiquette, discretion, and confidentiality.
• Talent Acquisition Support: Type CVs, using CRM system, professionally format executive CVs to ensure impeccable quality before client submission.
• Seamlessly coordinate complex interview schedules across multiple global time zones
• Compliance & Risk Administration: Execute strict background vetting processes, including Managing Integrity Evaluation (MIE) checks, qualification authentications, and fraud verifications, proactively following up on outstanding details.
• International & Broad-Based Black Economic Empowerment (B-BBEE) Administration: Oversee the meticulous completion, research, and tracking of approximately 40 highly complex international supplier and local B-BBEE compliance forms annually.
• Recruitment consultant support: Partner directly with the Recruitment Consultant to manage diaries, orchestrate high-level client meetings, and provide comprehensive administrative backing.
• Event Coordination: Take full operational ownership of three to four high-profile client events per year, managing venue logistics, supplier relations, audio-visual (AV) sound systems, and guest invitations.
• Ad Hoc Office Operations: Manage essential office logistics, including courier arrangements, updating candidate database addresses, coordinating with IT support, and arranging complex travel itineraries (flights, hotels, and credit card reconciliations) for senior leadership.

Requirements

• A relevant tertiary qualification in Business Administration, Human Resources, or Office Management is advantageous.
• Prior experience supporting global talent acquisition desks dealing with international time zones
• Experience: Proven track record in professional services dealing with both internal and external stakeholders, talent acquisition support, recruitment administration, or an executive-level project coordination role.
• Executive Presence: Extensive experience interacting directly with C-suite, CEO, or Managing Director-level stakeholders.
• Compliance Literacy: Prior experience working with complex supplier onboarding forms, global documentation, or South African B-BBEE verification processes.
• Location: Must reside in Cape Town, with the ability to work from the Green Point shared office space every second Friday.
• Attributes: Exceptional, error-free attention to detail; an output-driven mindset; the ability to use independent initiative without being forceful; and a highly collaborative, helpful team approach.
• Experience utilizing CRM systems (e.g., Zoho Recruit, Easy System, or similar candidate management databases) for notes and status updates.
• Collaboration Tools: Microsoft SharePoint Server and Microsoft Office 365 (Word, Excel, Outlook).