Regional Secretary at Shoprite Group of Companies

Purpose of the Job    

• The Secretary's role is to coordinate and support the Regional Team. A resourceful and flexible approach is required. The position requires a high degree of responsibility, discretion, and confidentiality, You will provide comprehensive administrative and secretarial support to the Regional Management Team, with primary focus on the Regional Manager.
• The role is responsible for ensuring efficient office administration, coordination, and communication to enable the smooth functioning of the Regional Office.

Job Objectives    

• Organize and schedule appointments and meetings and ensure all meeting arrangements are in place (e.g. meeting invites; links shared with relevant stakeholders, meeting rooms booked, access to office arranged, etc.).
• Coordinate travel arrangements inclusive of air-ticket, hotel accommodation, visa arrangements, claims etc.
• Type, prepare and compile relevant documentation (i.e. reports, presentations, correspondence, memos, minutes etc.)
• Keeping a record of the project team's activities.
• Undertake research as requested/directed by the project development team.
• Compiling data to be presented to stakeholders.
• Maintaining effective records and administration.
• Assist with necessary correspondence, when required to do so.
• Respond to queries via email and escalate to the appropriate parties.
• Develop and maintain a filing system.
• Document and file expenses.
• Suggest and implement new initiatives to support the development of the role as required.
• Maintain open and effective working relationships with stakeholders.
• Ensure that all tasks/duties are carried out in accordance with outlined procedures and standards.
• Provide administrative support to ad-hoc events and/or projects.

Qualifications    

• Grade 12 certificate - (essential)
• Diploma or certificate in Office Management or a related field - (desired)

Experience    

• +1 years’ experience in a secretarial/clerical role with a good understanding of project services
• Experience in a retail or FMCG environment – (desired)

Knowledge and Skills    

• Strong proficiency in MS Office including Word, Excel, PowerPoint, Teams and Outlook - (essential)

Closing Date    

• 2026/05/09