Registry Clerk Supervisor at Department of Water and Sanitation

Minimum requirements:

• Applicants must be in possession of a Grade 12 Certificate and a A certificate or diploma in records management or information services will serve as an added advantage. Minimum Three (3) to five (5) years of relevant experience are required. Knowledge of registry duties and practice as well as the ability to capture data and operate a computer. 

Duties

• Supervise and provide registry counter services. Attend to clients. Supervise the handling of incoming and outgoing correspondence. Supervise and sort, register and dispatch mail. Supervise and render an effective filing and record management service according to the departmental file plan. Opening and closing of files according to the record classification system. Filing, tracing and retrieving documents and files. Complete index cards for all files.
• Supervise the operation and operate machine related to registry functions. Open and maintain the franking machine register. Frank post. Undertake spot checks on post to ensure no private post is included. Open and close the remittance register. Keep a daily record of the number of letters franked. Supervise the processing and process documents for archiving and disposal. Sort and package files for archives and distribution. Keep records for archived documents. Support the satellite office with the application and utilisation of the Departmental File Plan. Supervise human resources/staff. Allocate and ensure quality of work, develop personnel, assess staff performance and apply discipline.